Paralegal

The Paralegal provides embedded legal documentation, bidding support, and records management assistance to Elev8 Trading and Marketing Corp. (ETMC). Responsible for preparing legal documents for bidding, maintaining ready copies of corporate records, supporting documentary requirements for registrations/accreditations, and ensuring organized legal files for the business unit.

This role helps ETMC respond quickly to project opportunities and documentary requirements.

Key Duties and Responsibilities:

A. Bidding / Tender Legal Documentation Support

• Prepare Secretary's Certificates, Board Resolutions, Omnibus Sworn Statements, affidavits, authorizations, and other legal documents required for public or private bidding.
• Coordinate signatures, notarization, and timely release of bid-related legal documents.
• Maintain templates and prior bid submissions for reuse.
• Monitor documentary deadlines and escalate urgent requirements.

B. Registration / Accreditation Documentary Support

• Prepare and compile legal and corporate documents required for registrations, accreditations, and renewals, including:

  • PhilGEPS
  • Registration with government agencies, procuring entities, and related institutions to qualify for bidding opportunities
  • Customer / vendor accreditations
  • Other similar registrations and documentary requirements

• Provide ready copies of company legal documents as required.

• Coordinate submission packages with requesting department or business unit representative.

C. Corporate Records / Ready Documents Management

• Maintain updated ready copies of frequently requested corporate documents, including where available:
  Mayor's Permit

  • SEC Registration documents
  • GIS / corporate records
  • BIR registrations / clearances (if provided)
  • Other standard entity documents

• Ensure records are current, scanned, organized, and easily retrievable.

D. Compliance / Certification Documentary Support

• Assist in documentary preparation for Halal Certification, audits, and similar accreditation
  requirements.
• Coordinate collection of required records from operations or other departments.

E. Legal Documentation / Drafting

• Draft affidavits, certifications, declarations, authority letters, and routine legal forms for ETMC operational use.
• Assist Legal Counsel in ETC-specific legal correspondence and documentation.

F. Records Management

• Scan, file, and maintain complete physical and digital records of ETMC legal, bidding, and corporate documents.
• Ensure documents are indexed, complete, and retrievable.

G. Budget / Payment / Administrative Support

• Process budget requests, liquidation documents, and reimbursement requests related to legal/documentary expenses.
• Coordinate payment requests involving consultants or service providers when assigned.

H. Coordination with Business Unit

• Work closely with ETMC operations, sales, finance, and admin teams regarding documentary needs.
• Escalate urgent bid concerns, missing approvals, or unavailable records to Legal Counsel.

Perks and Benefits:

• Health Insurance
• Life Insurance
• Government-mandated Benefits
• Anytime Fitness Membership
• 12 Vacation Leave & 12 Sick Leave
• Employee Discount
• Company Event