Paralegal

Provides in-house paralegal and Arabic–English translation support across the Abu Dhabi and Al Ain portfolio. Translates and reviews leases, notices and tenant correspondence; supports lease administration, Tawtheeq registrations and legal case files; and keeps legal and contract records accurate and audit-ready, so documents go out correct, bilingual and on time with less reliance on external translators. Supports Legal Department and the Head of Legal from time to time.

Responsibilities

Translation & Arabic Document Review

• Translation: translate and draft Arabic–English and English–Arabic documents, including leases, tenancy notices, renewal and non-renewal letters, rent notices, legal notices, NOCs and tenant correspondence.
• Act as the team’s first reviewer of Arabic drafts, checking legal terms, tone and meaning against the English source before issue.
• Maintain a bilingual glossary and an approved library of standard Arabic / English templates for property management documents.
• Refer documents to certified legal translators only where a sworn or court-certified translation is formally required, and track them to return.
• Paralegal & Lease Administration
• Prepare and check lease agreements, addenda, renewals, terminations and settlement letters under the direction of the Lease, Legal & Contracts specialists.

Tawtheeq: support lease registrations, renewals and cancellations on Tawtheeq and the relevant Abu Dhabi and Al Ain government platforms, and keep the registration log current.

• Proofread contracts, service agreements, POAs and official letters for completeness, correct party details and consistency between language versions.
• Disputes, Collections & Legal Files
• Assemble case files, correspondence trails and evidence bundles for rental disputes, collection escalations and legal referrals.
• Prepare Arabic versions of formal notices and submissions for review by the Senior Specialist or external legal counsel.
• Track hearing dates, submission deadlines and outcomes, and update the legal matters register.

Records, Compliance & Reporting

• Maintain organized, audit-ready physical and digital files for leases, legal matters and contracts across all assets.
• Key dates: monitor lease expiries, notice periods, registrations and renewals, and send timely reminders to the team.
• Follow ADREC circulars and Abu Dhabi tenancy regulations, and flag changes that affect templates or documents.
• Provide document and legal status data for operational reports and the monthly report.

Legal Department Support

• Support Legal Department with Arabic translation, document review and paralegal tasks as requested.
• Head of Legal: provide support from time to time on commercial contracts, legal correspondence, case preparation and

Arabic drafting.

• Prepare contracts and lease documents in line with the Abu Dhabi Judicial Department (ADJD) framework and Legal

Department templates.

• Keep Legal Department requests logged and tracked to completion, and flag conflicts with Property Management priorities to the Senior Specialist.

Government & Stakeholder Liaison

• Liaise in Arabic with tenants, government entities, municipalities and authorities in Abu Dhabi and Al Ain as required.
• Support site visits and meetings at Al Ain assets where Arabic communication or document handling is needed.

General Responsibilities

• Provide cover across the Abu Dhabi and Al Ain estates during colleagues’ leave, absences or peak periods, as allocated by the Senior Specialist.
• Handle tenant, legal and commercial information with strict confidentiality.
• Follow company policies, HSSE requirements and the quality management system at all times.
• Maintain professional conduct and represent the organisation positively with the landlord, tenants and stakeholders.
• Carry out other duties reasonably assigned by management.

Knowledge

• Working knowledge of Abu Dhabi tenancy law, lease documentation and Tawtheeq registration processes.

• Working knowledge of the Abu Dhabi Judicial Department (ADJD) framework for commercial contracts, leases

and legal documents.

• Understanding of legal and contract terminology in both Arabic and English.

• Awareness of ADREC requirements and rental dispute procedures.

• Native-level Arabic and professional fluency in written and spoken English.

Job Specific Skills

• Accurate legal translation with close attention to wording and meaning.

• Methodical document control, filing and deadline tracking.

• Clear, discreet handling of confidential tenant and legal matters.

• Confident Arabic communication with government offices and tenants.

• Proficiency in Microsoft Office, particularly Word, Excel and Outlook, and Arabic typing.

Experience & Qualifications

• Minimum +3 to 5 years of experience in Abu Dhabi as a paralegal or legal translator, within a legal translation

organisation, law firm or in-house legal team.

• Experience working with the UAE Ministry of Justice and / or the Abu Dhabi Judicial Department (ADJD).

• Proven experience with commercial contracts and lease documents prepared under the Abu Dhabi Judicial Department framework.

• UAE Ministry of Justice legal translator licence is an advantage.

• Bachelor’s degree in Law, Translation, Arabic / English Language or a related field.

• UAE driving licence preferred for travel between Abu Dhabi and Al Ain.