Paralegal / Executive Asst.

About the role

This role provides comprehensive legal documentation, administrative support, and executive assistance to management. You will assist in drafting, reviewing, and organizing legal documents, contracts, and corporate records while supporting legal case monitoring, compliance activities, and executive coordination functions.

Key responsibilities

• Assist in drafting, reviewing, formatting, and organizing legal documents, contracts, agreements, memoranda, affidavits, notices, and official correspondence, subject to review and approval by authorized personnel or legal counsel
• Maintain an organized filing system for legal documents, corporate records, case files, and other confidential documents
• Prepare document summaries, case chronologies, legal research materials, and supporting documentation as required
• Monitor the status of contracts, agreements, legal notices, and other documents requiring review, approval, renewal, or execution
• Assist in preparing and organizing contracts, including lease agreements, service contracts, construction agreements, and supplier agreements
• Monitor contract expiration dates, renewal schedules, and compliance with contractual requirements
• Assist in monitoring pending legal cases, disputes, labor-related matters, property concerns, and other legal proceedings involving the company
• Coordinate with external lawyers and legal representatives regarding schedules, document requests, case updates, and required submissions
• Manage and coordinate the schedules, appointments, and meetings of the assigned executive
• Prepare meeting agendas, minutes of meetings, presentations, reports, and other management documents

About you

• Ability to maintain confidentiality and ensure proper handling of sensitive legal information
• Ability to safeguard confidential legal, financial, corporate, and management information
• Ability to maintain secure physical and electronic filing systems for sensitive documents
• Ability to observe company policies on data privacy, document retention, and information security
• Ability to serve as a coordination point between Management, Legal Counsel, department heads, and external stakeholders
• Ability to prepare professional letters, emails, memoranda, and other business correspondence
• Ability to maintain professional working relationships with employees, clients, suppliers, government representatives, and external legal counsel