Parish Office Assistant

The Parish Office Assistant provides administrative support to the pastor and designated staff and serves as a primary contact for parishioners, visitors, and community members. This role requires professionalism, confidentiality, hospitality, and responsive service.

• Provide administrative support, including phone coverage, appointment scheduling, mail processing, visitor reception, inquiry routing.

• Participate in maintaining office records, files, and data systems.

• Coordinate volunteer support for office operations, parish projects, and related activities.

• Schedule Mass intentions and Sanctuary Lamp requests.

• Coordinate baptisms, funerals, Masses, and parish events by communicating procedures and coordinating with appropriate contacts.

• Assist parishioners, visitors, and others seeking information or support.

• Enter and maintain accurate parish data and records.

• Maintain sacramental records, respond to record requests, and update Sacramental Books as needed.

• Perform other related duties as assigned.

Qualifications

• Knowledge of and respect for the Catholic Church and its mission.

• Strong organizational, prioritization, and record-keeping skills.

• Effective interpersonal and written communication skills.

• Proficiency with Microsoft Word, Excel, Outlook, and standard office technology.

• Ability to use computer networks and internet-based tools effectively.

• Attention to detail and accuracy in maintaining records.

• Professional telephone etiquette and customer-service orientation.

• Ability to prepare correspondence, minutes, and reports.

• Ability to maintain confidentiality.

• Ability to work effectively in a small office environment and adapt to changing priorities.

Education and Experience

• High school diploma or equivalent required.

• Three to five years of office experience preferred.

Physical Requirements and Work Environment

• Prolonged periods of sitting and computer use are required.

• Must be able to lift, carry, push, or pull up to 25 pounds.

• Occasional stooping, bending, and reaching may be required.

• Work may involve exposure to variable temperatures.

• Work is performed in a standard office environment using standard office equipment.