Parish Office Coordinator

Affton, MO, US, 63123-3111

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary The Parish Office Coordinator serves as the primary administrative support for the parish, ensuring the efficient operation of the parish office. This position requires professionalism, discretion, hospitality, organizational excellence, and a commitment to serving parishioners with charity and respect. The Office Coordinator functions as a central point of contact for the parish and plays an essential role in facilitating communication, coordinating parish activities, and maintaining parish records.

Job Responsibilities Administrative

• Manage daily operations of the parish office
• Maintain office calendars, appointments, and meeting schedules
• Coordinate office procedures and ensure an organized and efficient work environment
• Serve as the Parish Safe Environment Coordinator

Sacramental and Parish Records

• Maintain accurate sacramental records in accordance with diocesan polices and canon law
• Prepare certificates for Baptism, Confirmation, Marriage, and other sacramental requests
• Maintain parish census and registration records
• Ensure the confidentiality and security of parish records

Financial and Administrative Support

• Assist with accounts payable and receivable as assigned
• Prepare bank deposits and maintain financial documentation
• Coordinate facility reservations and parish event scheduling
• Assist with stewardship and parish fundraising initiatives

Hospitality and Pastoral Support

• Welcome parishioners and visitors with Christian hospitality
• Respond compassionately to requests for information and pastoral assistance
• Maintain strict confidentiality regarding parish and personnel matters
• Support the pastor in carrying out the pastoral mission of the parish

Job Requirements

• Practicing Catholic in good standing who supports the teachings and mission of the Catholic Church
• High school diploma or equivalent required.
• Associate’s or bachelor’s degree in business administration, communications, or a related field preferred.
• Three or more years of administrative or office management experience preferred
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficiency in Microsoft Office, parish management software and database systems
• Ability to manage multiple priorities while maintaining accuracy and professionalism
• Ability to maintain confidentiality and exercise sound judgement

Knowledge and Skills

• Through understanding of parish operations and Catholic terminology
• Strong interpersonal and customer service skills
• Ability to work collaboratively with clergy, staff, volunteers, and parishioners
• Attention to detail and commitment to accuracy
• Ability to work independently with minimal supervision

Physical Requirements

• Ability to sit, stand, and use office equipment for extended periods
• Ability to lift up to 25 pounds
• Ability to move throughout parish facilities as needed

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.