Part Time Academic Service Staff

Responsibilities:

·         Provide administrative support to the management, including but not limited to managing appointments/agendas/travel arrangements, processing expense claims, etc.

·         Organise meetings and record minutes of meetings, including supporting meetings for the senior management.

·         Compilation of monthly/quarterly reports for the management review.

·         Maintaining efficient records and archiving all documents under the department's responsibility, such as agreements, contracts, etc.

·         To work with a team of staff (customer service officers and dispatch staff) to complete various day-to-day administrative duties which includes covering the reception in the absence of the customer service officers.

·         Support the processing petty cash claims, office inventory and supplies such as corporate uniforms, stationery, etc.

·         Maintain the corporate pantry and provide refreshments for Council or visitors when needed.

·         Support Supervisor and higher management in various projects and ad-hoc duties as assigned.

Requirements:

·         Diploma / Bachelor degree in any discipline

·         A team player with leadership skills

·         Proficient in MS Office

·         Possess excellent communication, organizational and interpersonal skills.

·         Good command of both spoken and written English

·         Pleasant personality with customer service skills.

·         Ability to multi-task in a fast-paced environment.

·         Willingness to work on an hourly-paid, part-time basis according to operational requirements