Part-Time Admin Assistant

Role Overview

NetFarmer is hiring a part-time Admin Assistant to handle bookkeeping support, document filing, grant and work pass paperwork, and general office admin. The role works under the CEO's direction, on agreed days, in the office or remotely.

Key Responsibilities

Organise, check and file the company's day-to-day receipts

Data entry, reconciliation and basic bookkeeping support in QuickBooks

Document preparation, printing, scanning and filing

Compile and submit supporting documents for the company or its clients (contracts, quotations, invoices)

Support government grant applications (e.g. PSG, EDG, SFEC): gather documents, complete forms, use government portals as instructed

Provide administrative support for work pass applications and renewals (Employment Pass, S Pass, Work Permit) through MOM's online systems, under company supervision

General office admin: office supplies records, document transmission, filing

Maintain client relationships: stay in regular contact and keep client records up to date in the system

Send customer satisfaction surveys through the system and track responses

Receive client feedback, log it, and route it to the right team member until resolved

Other reasonable admin, bookkeeping or documentation tasks assigned from time to time

Grant and work pass work is clerical support only. The role acts on company instructions and does not give regulatory, immigration or legal advice.

Requirements

Hands-on QuickBooks experience (data entry, reconciliation)

Prior admin, accounts assistant or bookkeeping experience; a basic accounting background is a plus

Familiarity with MOM online systems and government grant portals preferred

Meticulous with documents and numbers; reliable on deadlines

Handles confidential financial and personal data with discretion

Comfortable working independently and remotely on agreed days

Good written and spoken English; Mandarin is a plus

Legally eligible to work in Singapore

NetFarmer is a Singapore-based HubSpot Diamond Partner helping B2B companies across Asia grow smarter. We combine deep HubSpot expertise with proprietary technology to deliver end-to-end CRM, marketing automation, and China market integration — all from one team. With offices in Singapore and China, we serve clients across manufacturing, cross-border e-commerce, and professional services, bridging the gap between global CRM platforms and Chinese digital ecosystems.

#1 Cross-Sell & Upsell Partner — HubSpot APAC Awards 2025

#3 Growth Getter — HubSpot APAC Awards 2025