Part-Time Administration & Executive Support

About the role

Working closely with our Director, you will help keep the day-to-day administration of the business organised and running smoothly.

Key responsibilities

• Managing and organising the Director's calendar and appointments
• Managing and coordinating general communications
• Sending follow-up emails and correspondence to customers and clients
• Preparing and organising documents for client signature and payment
• Answering and managing incoming phone calls
• Maintaining organised client and business documentation
• Following up outstanding administrative matters
• Providing general administrative support to the Director and wider team

About you

• Highly organised and able to stay on top of multiple tasks
• Efficient and productive during your working hours
• Proactive and comfortable taking ownership of administrative tasks
• A strong problem solver who can work things out independently
• A confident and professional communicator
• Comfortable communicating in written and spoken English
• Reliable, detail-oriented and good at following through
• Comfortable working closely with a Director in a busy professional environment
• Previous administration or executive support experience would be highly regarded
• Microsoft Office knowledge is essential
• Experience with Xero and AI tools is a bonus, but training will be provided

Benefits

• Family-friendly, school-hours work
• Approximately 20 hours per week
• Flexibility when family commitments arise
• A warm, supportive and hardworking team environment
• Competitive remuneration
• The opportunity to take ownership of your role
• A genuine pathway to grow your responsibilities and career as the business grows