Part-Time Administration & Rostering Assistant

How you match

Are you an organised and people-focused administrator who enjoys supporting a busy team environment?

We are looking for a Part-Time Administration & Rostering Assistant (4 days) to join Embracia Reservoir — a 105-bed aged care home offering residential aged care, respite care, and specialised dementia care.

This is an important role within our home where you will support day-to-day administration and workforce rostering while creating a welcoming experience for residents, families, staff, and visitors. You will work alongside a supportive leadership team in a warm environment that truly feels like home.

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We need someone who has

✔ Minimum 2 years of administration and rostering experience
✔ Strong organisational and time management skills
✔ Ability to manage multiple priorities in a fast-paced environment
✔ Excellent written and verbal communication skills
✔ Confidence communicating with staff, residents, families, and stakeholders
✔ High attention to detail and accuracy in administrative tasks
✔ Ability to maintain records, documentation, and compliance processes
✔ Good computer skills, including Microsoft Office proficiency
✔ Willingness to learn new systems and adapt to changing priorities

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Your key responsibilities will include

• Assist in maintaining staff rosters across all departments
• Assist in filling roster gaps due to leave, illness, and unplanned absences
• Answering calls, responding to emails, and assisting visitors professionally
• Assist in processing invoices, filing documents, and completing data entry tasks
• Assist in coordinating recruitment processes, interviews, and reference checks
• Assist in managing resident admissions, discharges, and related documentation
• Supporting management with daily operational and administrative tasks

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About Embracia Reservoir

Embracia Reservoir is family owned and located in Reservoir. We love to support and grow our staff to become leaders and create opportunities for future career development.

Come join our fun and passionate aged care team and work alongside a supportive management team in a home focused on quality care and meaningful relationships.

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Our Philosophy

We have a person-first philosophy and culture. Life revolves around our residents, not around a schedule. We are looking for people who are flexible, proactive, organised, and outcome-focused, while maintaining compassion and professionalism in everything they do.

Make sure you check us out on Facebook — look for Embracia Victoria.

Apply now if you have the right skills and please ensure your covering letter addresses the key selection criteria.