Part-Time Administrative Aide

Position Summary This is a part-time position with a 32-Hour cap per week in accordance with City of Fort Lauderdale Policy and Standards Manual. This position is At-Will and is not covered by a Collective Bargaining Agreement or the Personnel Rules. The newly formed Community Services Department is seeking a part-time Administrative Aide to join their team. Be Part of Fort Lauderdale’s Economic Growth! Are you an organized, resourceful, and detail-oriented professional who enjoys supporting meaningful projects and building positive relationships? The City of Fort Lauderdale is seeking a motivated Administrative Aide to provide essential administrative and project support to its Economic Development Division.

This is an exciting opportunity to contribute to initiatives that strengthen the local business community, encourage investment, support business growth, and enhance Fort Lauderdale’s economic vitality. Working alongside a team dedicated to advancing the City’s economic development priorities, you will help coordinate meetings and events, maintain important records, prepare reports and correspondence, assist with business outreach, and support programs that connect businesses with City resources.

The ideal candidate is proactive, professional, and comfortable managing multiple priorities while providing excellent customer service to business owners, community partners, City staff, and other stakeholders. If you enjoy keeping projects organized, communicating with diverse audiences, and making a meaningful contribution to your community, we invite you to bring your skills to the City of Fort Lauderdale!

This position reports directly to the Chief Economic Development Officer or designee within the City of Fort Lauderdale’s Economic Development Division. The incumbent provides administrative, operational, and project support to advance the Division’s economic development initiatives, business outreach efforts, and program objectives. Work assignments, priorities, and guidance are provided by the Chief Economic Development Officer or designee. This posting will remain open until a sufficient number of qualified applications have been received. The City reserves the right to extend or close the recruitment as needed. Essential Job Functions Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Assist with scheduling for Chief Economic Development Officer and Economic Development Division team meetings
• Assist with Division communications including drafting business and community newsletter in GovDelivery/Granicus
• Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
• Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
• May maintain a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
• May screen office and telephone callers; provide front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
• May attend a variety of meetings; prepare and compile agenda packets; take and prepare minutes; and disseminate information, as appropriate
• Maintains detailed and accurate records; provides, creates and submits reports as required.
• Maintains department filing, records and rosters; develops, implements and modifies filing systems
• Operates a variety of office equipment including copiers, facsimile machine and computer; input and retrieve data and text; organizes and maintains disk storage and filing
• Maintains inventory of supplies; obtain estimates for ordering purposes; orders supplies as needed; ensures compliance
• of policies and procedures
• Prepares a variety of documents for the purchase of supplies and equipment
• Assist with Division communications including drafting business and community newsletter in GovDelivery/Granicus
• Assist with scheduling for Chief Economic Development Officer and Economic Development Division team meetings
• Performs related work as required

Minimum Job Requirements JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

• High school Diploma or G.E.D.
• Must possess at least one (1) year performing clerical work.
• A minimum of three (3) years of increasingly responsible administrative experience, including experience developing, writing, and maintaining Standard Operating Procedures (SOPs), process documentation, and workflow procedures.

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads. Physical Standards Required To Perform Essential Job Functions The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

How To Apply & Supplemental Information Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

For technical support with your application, contact GovernmentJobs.com 9am t o9pm EST, Monday to Friday, at (855) 524-5627 or email [email protected]. This is a part time temporary non-benefited position.

01

What is the highest level of education you have completed?

• High school diploma or GED
• Some college coursework
• Associate degree or at least two years of college
• Bachelor's degree or at least 4 years of college
• Master's degree or higher

02

Have you successfully completed at least two (2) years of college coursework in Business Administration, Public Administration, or a related field?

• Yes
• No

03

How many years of increasingly responsible administrative experience do you possess?

• Less than 3 years
• 3 to less than 5 years
• 5 to less than 7 years
• 7 to less than 10 years
• 10 or more years

04

How many years of experience do you have developing, writing, reviewing, or maintaining Standard Operating Procedures (SOPs), policies, procedures, or workflow documentation?

• No experience
• Less than 1 year
• 1 to less than 3 years
• 3 to less than 5 years
• 5 or more years

05

Which of the following best describes your experience creating Standard Operating Procedures (SOPs)?

• No experience
• Assisted with updates to existing SOPs
• Created SOPs from existing processes
• Developed SOPs and implemented new processes department-wide
• Led the development and implementation of SOPs for multiple departments or organizations

06

What types of operational documentation have you developed? (Select all that apply.)

• Standard Operating Procedures (SOPs)
• Policies and procedures manuals
• Workflow diagrams/process maps
• Training manuals
• Desk guides/reference materials
• None of the above

07

Which statement best describes your professional writing experience?

• Limited professional writing experience
• Prepared routine correspondence and reports
• Regularly drafted policies, procedures, and technical documents
• Frequently authored SOPs, manuals, and executive-level documents
• Extensive experience developing complex operational and procedural documentation

08

How would you rate your proficiency using Microsoft Word to create professional documents, templates, forms, and reports?

• Beginner
• Intermediate
• Advanced
• Expert

09

How much experience do you have analyzing existing processes and recommending improvements to increase efficiency and consistency?

• No experience
• Less than 1 year
• 1 to less than 3 years
• 3 to less than 5 years
• 5 or more years

10

Which of the following best describes your experience maintaining records, filing systems, and administrative documentation?

• No experience
• Limited experience
• Moderate experience
• Extensive experience
• Extensive experience including development of new recordkeeping systems

11

Have you provided administrative support to executive leadership, department directors, project managers, or senior management?

• No
• Yes, less than 2 years
• Yes, 2 to less than 5 years
• Yes, 5 to less than 10 years
• Yes, 10 or more years

12

This position is temporary, part-time (20 to 32 hours per week), expected to last at least six (6) months, and includes retirement benefits only. Are you willing to accept employment under these conditions?

• Yes
• No

13

Why are you interested in this part-time, temporary position, and what makes you an excellent fit for the role?

• Required Question