Part-time Administrative Assistant

Part-Time Administrative Assistant – Graystone Counseling LLCGraystone Counseling LLC is a growing private practice providing compassionate, evidence-based counseling services to individuals, couples, adolescents, and adults. We are seeking a reliable, organized, and professional Part-Time Administrative Assistant to support the daily operations of our practice.

This position is ideal for someone who enjoys helping others, is detail-oriented, and can manage administrative responsibilities in a confidential healthcare setting.

Responsibilities:

Answer and respond to client phone calls, emails, and administrative inquiries

Assist with new client onboarding and intake processes

Schedule and coordinate client appointments

Manage administrative tasks within practice management systems

Update and maintain client information and documentation

Assist with insurance-related administrative tasks and client information verification

Support communication between clients and clinicians

Maintain organized electronic records while following HIPAA confidentiality requirements

Assist with billing-related administrative follow-up

Help maintain a professional and welcoming office environment

Provide general administrative support as Graystone Counseling continues to grow

Qualifications:

Previous administrative, healthcare, medical office, or customer service experience preferred

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Ability to maintain strict confidentiality and follow HIPAA guidelines

Comfortable learning new technology platforms

Professional, dependable, and able to work independently

Experience with SimplePractice, Alma, Headway, or other healthcare platforms is a plus

Schedule:

Part-time position

Approximately 10–15 hours per week

Flexible weekday schedule

Opportunity for additional hours as the practice grows

Compensation:$22 per hour

About Graystone Counseling LLC:Graystone Counseling is dedicated to providing high-quality mental health services while creating a supportive, professional, and client-centered environment. This position offers an opportunity to play an important role in supporting a growing private practice and helping create an exceptional client experience.

To apply, please submit your resume and a brief description of your administrative experience.

Pay: $22.00 per hour

Work Location: In person