Part Time Administrative Assistant

CITY OF AMERY, WISCONSIN

Position Description

Administrative/Office Assistant

Department: City Administration Classification: Hourly/Part-Time

Location: City Hall Revision Date: 2026

Immediate Supervisor: City Administrator Salary: $18-$22 per hour

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

I. GENERAL NATURE OF POSITION.

Under general direction of the City Administrator, this position works in municipal administration providing staff support service, customer service, and website management. The position has work contact with appointed and elected City officials, City Council and Committee members, Department and Division Heads, staff, business leaders, program clients, and the general public.

II. SUPERVISION EXERCISED: This position does not have supervisory duties.

III. ESSENTIAL DUTIES AND RESPONSIBILITIES. The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

A. Primary Duties.

• Provides quality customer support for constant public interaction via in-person, social media, email and telephone.
• Provides staff support to City staff and elected officials on assignment. Assists City staff through the preparation of letters, responding to City Council member inquiries, memorandums, and public questions.
• Acts as the main public point of contact for City Hall, Public Works and Municipal Court.
• Assist the City Administrator and Clerk/Treasurer with elections, budget, and other administrative duties as needed.
• Will be responsible for the management of the City’s online presence including website updates, electronic sign updates and managing the City’s social media presence.
• Will be responsible for management of shared spaces i.e. reservations, scheduling, etc.
• Will be responsible for receipting utility payments.
• Will be responsible for receipting real estate tax payments.
• Will assist with Utility Billing.
• Will assist with Municipal Court.
• Responsible for weekly cleaning of City Hall, Council Chambers, public hall spaces and bathroom.
• All other duties as assigned by Department Heads.
• Prepares quarterly newsletters and monthly e-newsletters.

B. Knowledge, Skills, and Abilities (must possess or be obtained).

• Knowledge of computer operations. Basic IT skills, social media, and general office operations are desired.
• Knowledge of modern office management methods and procedures. Ability to schedule, coordinate, organize and function in high visibility public office.
• Community-oriented individual who possess the soft skills necessary to work in a modern work environment. Come to work on time, use good and appropriate interpersonal communication; customer service and team-oriented who is respectful of cultural differences of work mates and the public.
• Ability to work with other people, including appointed, elected officials, community and business leaders and the public.
• Have the ability to plan and work projects through to completion; be a self-starter and self-motivated.
• Ability to obtain a Wisconsin Notary Public certification.

C. Physical Demands

• The physical demands described here are representative of those that are typically found in an office situation and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Knowledge of occupational hazards and safe work practices. Knowledge of safety policies and practices. A good safety attitude is a must. Understand and use all required safety equipment.
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools or controls, and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.
• The employee may occasionally be out of doors to perform job-related activities.

D. EFFECT OF ERRORS. Errors by the position are likely to .

E. CONFIDENTIAL DATA. Ability to maintain confidentiality is essential.

IV. DESIRED MINIMUM QUALIFICATIONS.

A. Education.

Minimum – High School Diploma

V. SPECIAL REQUIREMENTS.

• U. S. citizen.
• Eighteen (18) years of age or older at date of appointment.
• Valid Driver’s License is required; valid without record of suspension or revocation in any state.
• Applicant must possess or demonstrate the ability to obtain by date of hire.
• Must undergo a background investigation.
• Must undergo alcohol and drug testing.

VI. WORKING CONDITIONS. Work is generally performed in all climates in Northwestern Wisconsin and in an office environment. The detailed analysis of the physical/environmental demands are described in the attached Functional Physical/Environmental Evaluation and are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

VII. SELECTION GUIDELINES. Formal application, rating of education and experience, oral interview and job-related tests may be required. Reference checks will be performed.

The City of Amery is an equal opportunity employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Pay: $18.00 - $22.00 per hour

Expected hours: No less than 24.0 per week

Benefits:

• Paid time off
• Retirement plan

Work Location: In person