Part-time Administrative Assistant

Overview

Lake Forest Library is seeking a part-time Administrative Assistant. Located along the shore of Lake Michigan and part of the Chicago metropolitan area and the North Shore, Lake Forest is renowned for its history and beauty. The library’s mission positions it as the cornerstone of literacy in our community, where everyone is respected and free to pursue a lifelong love of reading and learning.

The successful candidate will be committed to providing excellent service to the Executive Director, Assistant Director and the Business Manager. The position requires someone with strong organizational skills who can cheerfully take direction as well as work effectively independently.

If you would like to work on a collaborative team and to support library staff in their goals, we welcome your application.

Part-time (18 hours per week). Must be able to work on Fridays and the third Tuesday night of every month. Other hours are flexible.

Responsibilities

• Assist the Executive Director, Assistant Director and Business Manager with administrative tasks
• Complete room reservations and calendar invites for assigned meetings
• Perform other duties as may be assigned by the Executive Director
• Prepare and process correspondence, reports, agendas, minutes, and meeting materials for the Director, Board, and specified committees
• Direct callers/visitors, manage calendars, and coordinate appointments
• Provide clerical support for library staff and committees, including research and data gathering
• Organizing and filing documents (paper and electronic)
• Assist with FOIA and other information requests
• Regular interaction with staff, patrons, and community members
• Follow records retention best practices
• Professional interaction with staff, patrons, and community members

Knowledge/Skills/Abilities

• Excellent written and oral communication, grammar, and proofreading skills
• Proficiency with Microsoft Office, SharePoint, fax, copier, and other office equipment
• Strong attention to detail, organizational skills, and ability to prioritize tasks
• Professional demeanor, discretion, and adaptability in a public setting
• Strong interpersonal skills to work effectively with individuals of diverse cultures, communication styles, abilities, and backgrounds
• Proactive self-starter with strong analytical skills and problem-solving abilities
• Discretion and the ability to appropriately manage confidential information

Education and Other Requirements

• Bachelor’s degree in a related field or an equivalent combination of education and relevant work experience
• Minimum 3 years of work experience in a related job or field
• Demonstrated ability to work in a fast-paced, technology-based environment with staff and patrons
• Computer skills and knowledge of the Internet
• Microsoft experience
• Budget, statistical analysis, and report writing experience

Desirable

• Experience working in a public library setting
• Knowledge of Library Board processes

Benefits

• Paid time off including designated holidays, sick and vacation time
• Professional development

Lake Forest Library is an Equal Opportunity Employer

Pay: $20.25 - $25.25 per hour

Expected hours: 18.0 per week

Benefits:

• Paid time off
• Professional development assistance

Experience:

• Executive administrative support: 3 years (Preferred)

Ability to Commute:

• Lake Forest, IL 60045 (Required)

Work Location: In person