Part-Time Administrative Assistant – Construction Project Management

About the role

Working 2–3 days per week, you will play a key role in supporting the day-to-day operations of the business.

Key responsibilities

• Processing and booking supplier bills into the CRM (Prime Ecosystem) or the accounting system
• Preparing and issuing client invoices into the CRM system
• Assisting with accounts administration and general office duties
• Managing and updating the company's social media platforms
• Assisting Project Manager with onboarding and inducting employees and subcontractors
• Maintaining subcontractor compliance records, including licences, insurances and certifications
• Data entry and maintaining accurate electronic records
• Assisting with document preparation, reports and project administration
• Liaising with suppliers, subcontractors and clients as required
• Providing general administrative support to the Operations Manager and project team

About you

• Previous experience in an administrative or office support role (construction industry experience highly regarded)
• Excellent organisational skills and strong attention to detail
• Proficiency in Microsoft Office (Word, Excel and Outlook)
• Experience with accounting software such as Xero, MYOB or similar (preferred)
• Strong written and verbal communication skills
• The ability to manage multiple tasks and meet deadlines
• A positive attitude and willingness to assist wherever required
• Experience managing business social media accounts would be an advantage

About us

Touchstone Building Services is a growing construction project management company delivering high-quality commercial building and maintenance projects across Queensland and New South Wales. We pride ourselves on professionalism, strong client relationships, and delivering projects safely, on time, and within budget.

Benefits

• Flexible part-time hours (2–3 days per week)
• A supportive and friendly team environment
• Variety in your day with exposure to construction project management
• Opportunity to grow with a developing business
• Competitive remuneration based on experience