Part-Time Administrative Assistant / Order Processing

Job Overview

Seeking a dependable and highly organized Part-Time Administrative Assistant to support our day-to-day office operations and customer order processing.

The primary responsibility of this position is processing customer orders accurately and efficiently, along with invoicing and general administrative support.

We are looking for someone who is organized, comfortable working with computers, pays close attention to detail, and can work independently after training. This is a part-time position with flexible daytime hours and is ideal for an experienced administrative professional looking for approximately 20 hours per week.

Responsibilities

• Receive and process customer orders
• Enter orders and invoices into company systems
• Prepare invoices, packing slips, and other order documentation
• Process electronic orders and assist with EDI transactions
• Prepare shipping documentation and coordinate with our warehouse
• Communicate with customers regarding routine order questions
• Monitor orders to ensure they are processed and shipped correctly
• Assist with basic accounts receivable and accounts payable tasks
• Enter and maintain information in QuickBooks
• Maintain organized electronic and paper files
• Prepare basic reports and spreadsheets
• Answer occasional phone calls and emails
• Assist with general office organization and administrative tasks
• Provide administrative support to the company President
• Assist with other routine office projects as needed

Qualifications

• Previous administrative, office, customer service, or order-processing experience preferred
• Strong computer skills and ability to learn new software
• Experience with Microsoft Office and/or Google Workspace
• QuickBooks experience is a plus
• Strong attention to detail and accuracy
• Good written and verbal communication skills
• Dependable, organized, and able to work independently
• Strong time-management skills and ability to prioritize tasks

Experience with order entry, invoicing, QuickBooks, shipping software, EDI systems, pharmaceutical distribution, or similar operations is a plus, but we are willing to train the right person.

About the Position

This is a hands-on administrative position with a small and growing pharmaceutical company. We are looking for someone who takes pride in doing things correctly, is dependable, and is comfortable taking ownership of routine daily tasks once trained.

Job Type: Part-time
Expected Hours: Approximately 20 per week
Pay: $20.00–$30.00 per hour, based on experience

Benefits:

• Flexible daytime schedule
• Paid time off
• 401K with Match

Work Location: In person — Deerfield, Illinois

Pay: $20.00 - $30.00 per hour

Expected hours: 20.0 – 29.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule

Work Location: In person