Part-time Administrative executive

About the role

A Scientific equipment company in Ubi is seeking a highly organized and detail-oriented Administrative Assistant to join their team. This is a part-time position immediately available, requiring one full day on Wednesdays, with a total availability of 2.5 to 3 days per week. The role is positioned to move towards full time in 2027.

Key responsibilities

• Handle purchase orders, invoices, and payment management
• Manage stock and assets management
• Conduct stock closing at the financial year end
• Prepare and consolidate GST documents for quarterly GST submission
• Upload invoices on government portals such as Ariba
• Process transactions on Quickbooks
• On Wednesdays, handle order processing, shipments, quotation handling, and respond to urgent customer enquiries

Requirements

• Proficient in Chinese/Mandarin to effectively communicate with Chinese/Mandarin-speaking clients
• Familiar with Quickbooks usage
• 2-3 years of experience in a similar role ideally
• Diploma in business management, accounting, or finance
• Ability to prioritise tasks, manage deadlines, and work independently with minimal supervision
• Excellent communication, interpersonal, and organisational skills
• Positive attitude, professional demeanour, and willingness to learn
• Willing to work in Ubi/Tai Seng/Paya Lebar area immediately

Pay: From $1,500.00 per month

Benefits:

• Flexible schedule
• Professional development
• Promotion to permanent employee

Experience:

• QuickBooks: 1 year (Preferred)
• Administrative: 2 years (Required)

Location:

• Ubi (Preferred)

Work Location: In person