Part-Time Administrative Professional

PART TIME POSITION

This person in this position serves as the main receptionist for the Mexia office as well as provides support services to the Community Living Options Information Process (CLOIP) unit, both of which are divisions of Developmental Disabilities Services. Overall demeanor and presentation in face-to-face and telephone contact is a significant importance as frequent contact is made with individuals served, their family members and numerous agencies. Work in this position also includes general office duties, including vouchering invoices for payment, record keeping, computer work, and various other tasks that relate to supporting direct service and supervisory staff.

EXAMPLES OF WORK PERFORMED:

• Complete and monitor data entry and CLOIP reports to assure and attest to comprehensive, consistent, accurate and timely implementation of the CLOIP.
• Maintain Mexia State Supported Living Center staffing calendars for CLOIP Service Coordinators.
• Assist CLOIP Service Coordinators with the schedule and coordination of tours and distribution of tour schedule.
• Operating the main switchboard, answering and transferring calls to specific personnel.
• Assisting people at the front door or on the telephone by directing them to Center service representatives or alternative resources when appropriate.
• Processing Purchase Requests, vouchers, mileage reimbursement requests, and related purchasing requests for the units, facility office and janitorial supplies, vehicle gas purchases, and vehicle repair bills, etc.
• Coordinate and monitor vehicle usage, vehicle maintenance including gas purchases and vehicle mileage logs.
• General office work including but not limited to filing, preparation of routine correspondence, mail handling, etc.
• Other duties as assigned that relate to supporting direct and indirect service provision at the Center.

Experience:
One (1) year of secretarial or clerical work experience is preferred. Current valid Texas driver's license and proof of current liability insurance is required.
Education:
High school diploma or GED is required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Must demonstrate a calm demeanor, patience and courtesy at all times while dealing with potential consumers, consumer family members, Center staff, other agency staff and the general public.
• Must have excellent computer skills, including working knowledge of Microsoft Office/Excel.
• Must be proficient in spelling, punctuation, grammar, and proofreading skills.
• Accuracy of work, organization, focus, time management, and dependability are essential.
• Must be self-motivated, have good interpersonal skills and the ability to communicate effectively with other program staff.
• Ability to travel locally 30% of the time.
• Must have and maintain a level of general health that permits the performance of the job duties and ability to maintain regular attendance as set forth in Center policies and procedures.
• Physical ability to sit for extended periods, working at a computer, lifting up to 15 lbs., some stooping, bending and kneeling and the ability to perform physical skills required for CPR, First Aid and PMAB.

Hours: Mon-Fri 8am-12pm

Salary: $15,600 Annually/$15.0000 hourly