Part-time Administrative Support Assistant

About VMA Psych

VMA Psych is a growing mental health clinic in the GTA, providing psychological assessments, counselling, and mental health services to individuals and families.

We’re looking for a dependable, organized, and proactive Part-Time Administrative Support Associate to support our administrative team and help keep the clinic running smoothly. This is a great starting position for someone who enjoys staying busy, takes pride in keeping spaces organized, and wants to gain experience in a professional healthcare environment.

Working alongside our administrative staff, you’ll help prepare the clinic for daily operations, organize documentation, maintain welcoming spaces, and assist with essential administrative tasks.

Position Details

• Job Type: Part-time
• Schedule: Afternoon and evening shifts
• Location: In-person at 5409 Eglinton Ave. W., Etobicoke, ON
• Environment: Collaborative, client-focused mental health clinic

Key Responsibilities

Clinic Organization and Maintenance

• Keep reception areas, waiting rooms, offices, and shared spaces clean, tidy, and welcoming.
• Prepare rooms and common areas for incoming clients and clinicians.
• Restock office and clinic supplies and notify the team when items need replenishing.
• Help maintain an organized, professional environment throughout the day.

Administrative Support

• Assist the administrative team with daily tasks and ongoing projects.
• Scan, digitize, label, and organize paper files and documents within the clinic’s electronic filing systems.
• Support data entry, document management, and general office organization.
• Help ensure files and administrative materials are organized and easy for authorized team members to locate.
• Assist with preparing forms, organizing paperwork, and other tasks as needed.

Team Support

• Work collaboratively with administrative staff to help manage daily priorities.
• Take initiative in identifying tasks that need attention and completing them reliably.
• Help ensure clinic spaces, materials, and documentation are ready for clients and clinicians.
• Handle confidential information with discretion and follow established privacy procedures.

Qualifications

We’re looking for someone who is reliable, detail-oriented, and eager to learn.

• Strong organizational skills and attention to detail.
• A proactive attitude and willingness to help wherever needed.
• Ability to follow instructions, manage tasks independently, and work collaboratively.
• Comfortable using computers, email, and basic office software.
• Ability to handle confidential information responsibly.
• Professional, dependable, and respectful when working in a healthcare environment.

Previous administrative, office support, customer service, or cleaning and organizing experience is an asset, but previous healthcare experience is not required.

Why Join VMA Psych?

• A great starting position: Build practical workplace, administrative, and organizational skills.
• Learn on the job: Gain exposure to clinic operations and healthcare administration.
• Meaningful work: Help create a welcoming environment for people accessing mental health services.
• Supportive team: Work alongside a collaborative team in a growing clinic.
• Opportunities to grow: Develop skills that can support future opportunities in administration and clinic operations.

How to Apply

If you’re organized, dependable, and enjoy helping a team succeed, we’d love to hear from you.

Please submit your resume through Indeed and include your availability for afternoon and evening shifts.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $19.00-$21.00 per hour

Benefits:

• Dental care
• Extended health care
• On-site parking
• Vision care

Ability to commute/relocate:

• Etobicoke, ON: reliably commute or plan to relocate before starting work (required)

Education:

• DCS / DEC (preferred)

Experience:

• Administrative: 1 year (preferred)

Work Location: In person