Part Time Communications Executive

We're Hiring: Part Time Communications Executive

Quintessential Education | Part-Time | Orchard Road, Singapore

About QE

Quintessential Education is Singapore's leading provider of pre-tertiary academic programmes (IGCSE & IB) and university admissions advisory for top-tier global universities — Ivy League, Oxbridge, and NUS/NTU/SMU. Since 2012 we have worked with more than 1000 students, and most of our new families come to us through referrals. We deliver a fully integrated journey for families: academic mastery, guardianship, and university placement under one roof.

We aim to bring out the best in our students, ignite opportunities and nurture them towards success.

We are looking for committed and talented additions to our team. As an ideal candidate, you should display a proven ability to develop and maintain an environment of trust, diversity, and inclusion within the QE team. You should be able to work with the team to meet deadlines and instill a culture of continuous work improvement.

As part of the position, you will work with the founders, Ivy League and Oxbridge graduates and other high-performing teammates.

The Role

We're looking for a Part Time Communications Executive to own the day-to-day relationship between QE and our families. You'll be the first person a parent speaks to when they enquire, and the person who keeps them informed once their child is with us. That means answering enquiries every day, matching students with the right tutors and mentors, and following up with students and parents regularly so nothing slips through.

You'll also help develop our marketing materials and partner relationships.

If you're a confident communicator in both English and Mandarin*, stay calm and warm with demanding parents, and like being the person who makes sure things actually get done — we'd love to meet you.

• As a major group of customers are from China and are only able to converse in Mandarin.

Key Responsibilities:

1. Enquiries & Enrolment

Respond to daily parent and student enquiries via phone, WhatsApp, WeChat, and email, ideally within the same working day.

Explain our IGCSE, IB, and admissions programmes clearly and recommend the right fit for each student.

Match students with suitable tutors and mentors, and arrange trial lessons and consultations.

Track every enquiry through to enrolment and follow up with families who have not yet decided.

2. Student Follow-Up & Parent Relations

Check in regularly with enrolled students and parents on progress, attendance, and any concerns.

Collect lesson feedback from students and tutors, and deal with issues early before they become complaints.

Arrange class schedules, replacement lessons, and changes with tutors and families.

Keep parents informed ahead of key moments: exam periods, predicted grades, application deadlines, and results day.

Follow up on renewals and next-stage programmes (e.g. IGCSE to IB, IB to university applications).

3. Business Operations

Prepare and track invoices and payments.

Draft and manage service agreements for clients and tutors.

Keep client records, notes, and follow-up schedules up to date.

Keep a simple monthly record of enquiries, enrolments, and renewals for the founders.

4. Marketing & Partnerships

Keep brochures, website content, and newsletters accurate and up to date.

Work with design and digital marketing agencies on campaigns and collateral.

Support parent seminars and events, including Mandarin-language sessions with our China school partners.

Maintain relationships with partner schools, education consultants, and collaborators.

We're Looking For Someone Who:
Has experience in a client-facing role such as education, admissions, client services, or customer service. Fresh graduates with strong communication skills are welcome to apply.

Has excellent verbal and written communication in English and Chinese. This is required as some Chinese customers can only communicate in Chinese. Japanese and Korean are a bonus as some customers only communicate in these languages.

Is calm, warm, and professional with high-expectation parents, and comfortable handling difficult conversations.

Is highly organised, follows up without being reminded, and keeps clear records.

Can manage many families and a busy inbox at the same time without losing track of details.

Is proficient in Microsoft Office (Word, Excel, Outlook), Notion or Airtable, and marketing tools (Mailchimp, Canva).

Is comfortable using AI tools (ChatGPT, Claude, Gemini) and light automation to streamline workflows.

Bonus If You:
Have experience in the education, tuition, or admissions sector.

Know the IB, IGCSE, or university application process (UK, US, or Singapore).

Are familiar with WeChat or Xiaohongshu.

Working Hours

Location: 545 Orchard Road, #14-06/9, Singapore 238882. In Person role.

Start Date: As soon as possible

Commitment: Part-time. Propose the days and hours that suit you in your application. At least a 2 year commitment.

Part-time: Days and hours by mutual arrangement, with enough weekday cover to keep up with daily enquiries. Weekends welcome as well.

Working Hours: 10 am - 7 pm, At least 2 days

Salary: $1000-2000

Commitment: Freelance Part-time

Expected Start Date: As soon as possible

Office Location: 545 Orchard Road, #14-09, S238882

Interested parties should email their CV to [email protected]. and complete this form at https://airtable.com/appLOyBp6pO9hqRch/shrvuh9XnleFVLAkN. Shortlisted candidates will be invited for interviews and assessments.