Part Time - Council Program Manager

Pine Burr Area Council, Scouting America

Part-Time Council Program Manager

Pine Burr Area Council, Scouting America

Location: Camp Tiak and other Pine Burr Area Council program locations
Employment Type: Part-Time, Hourly
Compensation: $15.00–$18.00 per hour, based on experience and qualifications
Schedule: Flexible schedule, including evenings, weekends, and occasional extended hours during council events

Position Summary

The Council Program Manager coordinates, manages, and supports the successful delivery of Pine Burr Area Council’s primary camping programs: Summer Camp, Winter Camp, Fall Family Camp, and Spring Family Camp. In partnership with council staff, volunteer leaders, program committees, and other stakeholders, the Director helps ensure programs are safe, well-organized, engaging, and aligned with Scouting America expectations and National Camp Accreditation Program (NCAP) standards. The ideal candidate is organized, dependable, and service-oriented; enjoys working with youth and volunteers; and can translate plans into successful events. The initial focus is council camping programs, with support for additional activities and initiatives as needed.

Key Responsibilities

1. Camping Program Management

a. Coordinate planning, preparation, delivery, and evaluation of Summer Camp, Winter Camp, Fall Family Camp, and Spring Family Camp.

b. Maintain event timelines, checklists, schedules, and operating plans; coordinate program areas, facilities, equipment, supplies, and staffing.

c. Support registration, participant communications, schedules, and pre-event information.

d. Monitor budgets, expenses, and resource needs with council leadership; complete post-event follow-up, evaluations, and improvement recommendations.

2. Volunteer and Staff Coordination

a. Work with volunteer program leaders, committee members, unit leaders, and council staff to deliver successful events.

b. Recruit, organize, communicate with, and support volunteers; clarify roles, expectations, schedules, and deadlines.

c. Help volunteers prepare for assigned responsibilities and provide support throughout planning and program delivery.

d. Promote a positive, welcoming, team-oriented environment that encourages volunteer engagement.

3. Safety, Compliance, and Program Quality

a. Help ensure programs follow Scouting America policies, NCAP standards, Youth Protection requirements, and applicable safety guidance.

b. Assist with documentation, inspections, training records, emergency action plans, and program-readiness reviews. Identify and promptly communicate safety concerns; support supervision, risk management, incident reporting, and emergency procedures.

c. Help keep facilities, equipment, and activity areas safe and serviceable; work with leadership and volunteers to assess quality and implement improvements.

4. Communication and Administration

a. Maintain timely communication with staff, volunteers, participants, and stakeholders about preparation and event execution.

b. Prepare and distribute event information, schedules, checklists, and other materials; maintain organized records for registrations, assignments, planning, expenses, and evaluations.

c. Provide council leadership with updates on progress, needs, challenges, and deadlines.

d. Assist with additional council programs and special events as assigned.

Qualifications

• Strong organizational, communication, and interpersonal skills.

• Ability to coordinate multiple tasks, manage deadlines, and follow through on commitments.

• Ability to work effectively with volunteers, staff, youth, families, and community partners.

• Dependable and flexible, with availability for evenings, weekends, and scheduled camping events.

• Ability to work independently while maintaining communication and accountability to council leadership.

• Basic computer proficiency, including email, spreadsheets, online registration systems, and document preparation.

• Ability to work outdoors in varying weather conditions and assist with the physical demands of camping programs.

• Commitment to the mission and values of Scouting America.

Preferred Qualifications

• Scouting experience as a volunteer, professional, or program leader.

• Experience planning camps, outdoor programs, youth activities, or large-group events.

• Familiarity with NCAP standards, Youth Protection policies, and camp safety procedures.

• Experience coordinating volunteers, managing event logistics, and monitoring budgets.

• Current certifications or training relevant to camping, outdoor programming, or emergency preparedness.

Work Schedule and Compensation

• This is a part-time, hourly position with a flexible schedule based on program needs and the council’s annual camping calendar. Evening and weekend availability is essential, including attendance and active support during assigned camping events. The anticipated pay range is $15.00–$18.00 per hour, depending on experience, qualifications, and demonstrated ability to manage assigned responsibilities.

Reporting Relationship

• The Council Program Manager reports to the Scout Executive/CEO or designated council leadership and works closely with council staff, volunteer committees, and event leadership.

Measures of Success

• Safe, organized, high-quality camping programs that deliver positive participant experiences.

• Compliance with applicable NCAP standards and Scouting America policies.

• Effective volunteer engagement, communication, and coordination.

• Planning milestones and required documentation completed on time.

• Responsible use of council resources and adherence to approved budgets.

• Ongoing evaluation and continuous improvement of council programs.

Pay: $15.00 - $18.00 per hour

Expected hours: No more than 25.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Hattiesburg, MS 39401