Part Time Distribution Coordinator

PART TIME DISTRIBUTION COORDINATOR

AGENCY OVERVIEW:

To read Homeward Alliance’s Organizational Overview, Mission, and Core Values; Equal Employment Opportunity (EEO),Affirmative Action, and Anti-Discrimination statements, visit https://www.homewardalliance.org/hwa/careers/

Homeward Alliance encourages applications from BIPOC, individuals who have experienced homelessness, and those holding marginalized identities.

People with criminal justice system involvement are also encouraged to apply. Background checks are run only after an offer is extended, and candidates are given the opportunity to speak with the hiring manager about the results if desired.

We are also looking for bi- and multi-lingual candidates and pay $0.50 more per hour for this skill.

POSITION SUMMARY:

The Distribution Coordinator is a part-time, in-person, and highly physical position responsible for managing the inflow and outflow of donated goods, including clothing and gear, outerwear, hygiene supplies, and food, across multiple Homeward Alliance locations. This role ensures efficient inventory management, distribution operations, and volunteer coordination to support client services throughout the organization.

The Distribution Coordinator operates under the supervision of the Distribution and Facilities Manager and is responsible for assigned tasks at two main locations:

• Family Services: the Family Resource Connection and the Make a House a Home closet at the Warehouse.
• Genesis Project Next Door: the Family Closet at a space shared with The Matthews House.

In addition, this position assists as needed at two other locations:

• Warehouse: Manage inventory, prepare product orders, coordinate volunteers, and maintain organized spaces.
• Murphy Center: Manage the Gear Room and Food Pantry in compliance with health permit codes, supervise donation operations, and support volunteer-led distribution activities.

This position requires consistent and reliable attendance, as it directly supports the day-to-day operations of numerous client services. The Distribution Coordinator works collaboratively with staff in Facilities, the Murphy Center, Family Services, and Development (including the Volunteer Coordinator).

RESPONSIBILITIES:

• Coordinate and conduct regular, weekly pick-ups of donated and/or purchased food and gear at numerous local partners, including loading and unloading product
• Supervise donation hours at the Murphy Center, including accepting donations from donors, assisting with donation receipts, and redistributing items to designated storage areas
• Serve in the Gear Room and Food Pantry as needed
• Manage Food Pantry and Gear Room inventory, ensuring compliance with health permit codes and food safety regulations; fill order requests, keep spaces organized, and redistribute overstock to designated storage areas/partner agencies
• Maintain organized spaces using inventory management strategies including asset tracking, seasonal planning, working with limited storage and developing sustainable organizational methods
• Maintain accurate records, including data collection
• Manage gear/product drives in partnership with the Development department
• Provide needed products for scheduled program events and help transport, set up, and break down
• Build/cultivate volunteer relationships to achieve longevity/regularity of long-term commitment
• Support the Distribution and Facilities Manager to build/cultivate product, donor, and community relationships to boost needed collaboration
• Keep shared spaces such as storage sheds, closets, trailers, and van organized, in partnership with Facilities and Murphy Center departments
• Assist with year-end inventory
• Obtain a Food Handlers Certificate (paid for by Homeward Alliance)
• Other duties as assigned

SKILLS AND QUALIFICATIONS:

• Must be exceptionally reliable with a track record of dependability
• Ability to meet physical requirements of job, including but not limited to regular lifting, carrying, and moving of items up to 50 pounds, frequent bending, reaching, climbing stairs and ladders, walking throughout the work area, loading and unloading vehicles, pushing carts, and ability to remain on feet for extended periods of time. Approximately 95% of time performing this job requires physical activity. This frequently includes working outside in the elements including heat and cold (i.e., unloading the cargo van, accepting donations from donors, etc.)
• Must be comfortable working with donated products, including items with pet hair, dust, smoke, etc.
• Must have a passion for organization and demonstrated experience in product management or a transferable skill area (project management, inventory management, restaurant or retail work, janitorial services, etc.).
• Ability to establish/maintain effective and professional relationships with staff, volunteers, community groups, current and potential donors, corporate sponsors, agency partners, and other key stakeholders
• Must be comfortable driving the agency cargo van in town and on highways. Towing skills are highly desirable.
• A high degree of accuracy, organization, thoroughness, and attention to detail required, to meet a demanding workload.
• Strong interpersonal skills, the ability to develop/maintain strong working relationships, and the ability to manage conflict.
• Ability and desire to collaborate with staff, service providers, professionals, and those with diverse perspectives.
• Passion for social impact and advocacy for marginalized populations; sensitivity to cultural and socioeconomic characteristics of the population served.
• Self-starter with the ability to prioritize, work independently, and with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace; comfort with technology in general.
• Ability to communicate clearly and professionally, both verbally and in writing, including listening.
• Bilingual (Spanish) preferred.
• Alignment with Homeward Alliance’s values and commitment to practicing efforts which promote diversity, equity, and inclusivity, as well as Housing First and Harm Reduction philosophies, and Trauma-Informed Care.
• Must be able to pass a background check, legally work in the United States, and maintain confidentiality of protected personal and health information.
• Must be able to attend meetings and visit partners in-person with own transportation and possess a driving record and valid driver’s license (to access agency vehicles).

SCHEDULE, SALARY, AND BENEFITS:

• Regular schedule is 20 hours per week from Monday to Friday, between the hours of 8:00am and 5:00pm.
• Specific hours within this range are negotiable.
• Position is required to work in person.
• Occasional evening and weekend hours may be required.
• Salary of $23.60 / hour.
• Additional $0.50 / hour pay for bilingual employees.
• For a list of benefits, visit https://www.homewardalliance.org/hwa/careers/

Pay: $23.60 per hour

Expected hours: 20.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Paid time off

People with a criminal record are encouraged to apply

Work Location: In person