Part-time EA | Executive Search Firm

The Role
This is an outstanding opportunity for an organised and detail-oriented Executive Team Assistant to join a high-performing Executive Seach firm based in Sydney CBD.

Day to Day
This varied role combines executive administration, document preparation, reporting, and candidate liaison, making it ideal for someone looking to build a career in executive search, recruitment, or business operations. It also suits someone seeking the flexibility of a three or four-day working week while enjoying a collaborative and professional office environment.

• Administrative support across executive and board-level search assignments.
• Maintain accurate client, candidate and assignment information across internal systems and databases.
• Assist with quality assurance and assignment audit processes.
• Prepare, format and proofread a range of professional documentation including:
  • Proposals and pitch documents
  • Position descriptions
  • Candidate reports
  • Longlist and shortlist reports
  • Reference reports
  • Client correspondence and other business documentation
• Produce complex Microsoft Word documents to a consistently high publication standard.
• Act as the first point of contact for unsolicited candidate enquiries, providing a professional and welcoming experience.
• Welcome candidates and clients attending the office, ensuring an exceptional front-of-house experience.
• Assist with meeting room preparation and general office presentation.
• Provide ad hoc administrative support to senior leadership as required.

You'll Need

You are naturally organised, highly professional and take genuine satisfaction in producing work of the highest quality. You enjoy working behind the scenes, keeping things running smoothly and ensuring every document and interaction reflects excellence.
You'll also bring:

• Exceptional attention to detail and outstanding proofreading skills.
• Strong written and verbal communication abilities.
• Advanced Microsoft Word skills
• High proficiency across Microsoft 365, including Outlook and Excel.
• Excellent business writing and document presentation skills.
• Strong organisational skills with the ability to manage competing priorities.
• The confidence to communicate professionally with senior executives, clients and candidates.