Part-Time Event Coordinator

Job Title: Part-Time Event Coordinator

Location: Aldrich Mansion – 836 Warwick Neck Ave, Warwick RI, 02889

Schedule: Part-Time, Friday, Saturday, and Sunday 8am – 4pm

Reports To: Event Coordinator

Wages: $20.00-$22.00 an Hour

Position Summary The Part-Time Event Coordinator is responsible for assisting with the planning, organization, and execution of events. This role requires excellent communication, organizational, and customer service skills to ensure events run smoothly and meet client or company expectations.

Key Responsibilities

• Coordinate logistics for events, meetings, conferences, fundraisers, and special programs.
• Communicate with clients, vendors, venues, sponsors, and event participants.
• Manage event registrations, guest lists, and attendee communications.
• Coordinate event setup, breakdown, and on-site operations.
• Monitor event activities to ensure compliance with safety and organizational standards.
• Track expenses and maintain accurate event records.
• Resolve issues and respond quickly to last-minute changes during events.
• Conduct post-event evaluations and provide recommendations for improvements.

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Previous experience in event planning, hospitality, customer service, or a related field preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and work in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and event management software is a plus.

Skills & Competencies

• Attention to detail
• Problem-solving abilities
• Customer service orientation
• Team collaboration
• Professionalism and adaptability
• Vendor coordination

Physical Requirements

• Ability to stand and walk for extended periods during events.
• Ability to lift and carry up to 25 pounds.
• Ability to assist with event setup.