Part- time Executive Assistant

KEY RESPONSIBILITIES

• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Compile daily expenses and prepare weekly, monthly or quarterly reports.
• Oversee the performance of other clerical staff.
• Act as an office manager if no office manager is yet appointed.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.

KEY PERFORMANCE INDICATORS

• Executive calendar accuracy and efficiency
• Timeliness and quality of reports, presentations and correspondence
• Completion rate of assigned action items and projects
• Effectiveness of travel and meeting coordination
• Accuracy and organization of documentation and records
• Responsiveness to internal and external stakeholders
• Confidentiality and information management compliance

QUALIFICATIONS AND EXPERIENCE

• Work experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• High School degree.
• PA diploma or certification is a plus.

PERSONAL ATTRIBUTES

• Highly organized and detail-oriented
• Professional, dependable and trustworthy
• Strong problem-solving and coordination skills
• Able to work independently with minimal supervision
• Excellent interpersonal and stakeholder management abilities
• Adaptable in a dynamic and growing organization
• Maintains confidentiality and sound judgment at all times

WORK LOCATION AND CONDITIONS

The role is primarily office-based and may require occasional travel between Atlas Hospitality Group business locations, project sites and business meetings. Flexibility to support business requirements outside regular office hours may occasionally be required.

Pay: Php10,000.00 - Php15,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Staff meals provided

Work Location: In person