Part-Time facilities Coordinator

• Facility Maintenance: Monitor and fulfill on-site facility requests through our landlord’s digital helpdesk system. Use basic hand tools to perform minor hands-on repairs or coordinate with building maintenance as needed.
• Vendor/Guest Liaison: Act as the primary contact for scheduled external service providers (e.g., shredding, coffee and plant services). Escort contractors and ensure jobs are completed to standard. Welcome guests at reception and direct them to the appropriate team member. Facilitate parking validations.
• Supply & Stock Management: Conduct routine inventory counts and restock office, kitchen and copy room supplies. Receive, sort and distribute mail deliveries or supply shipments.
• Workspace Readiness: Assist with minor desk reconfigurations, manage keys or access badges for incoming staff, and ensure meeting rooms are organized and ready for use.
• Space Planning Support: Assist with office reconfigurations, desk moves, and logistical coordination for company events or special projects as needed.

Requirements and Qualifications

• Experience: 1–3 years of experience in facilities support, property management, office administration, or a similar operations role.
• Availability: Ability to work a consistent, part-time schedule on-site during core business hours.
• Technical Fluency: General proficiency using computer applications (e.g., MS Office, Teams, etc.), communication tools, and ticket-tracking software.
• Communication: Strong interpersonal skills with the ability to communicate clearly across management, internal staff, and external vendors.
• Problem-Solving: Strong organizational skills with the ability to work independently and manage limited work schedule effectively.
• Physical Capabilities: Comfortable standing or walking for extended periods, climbing step stools, and occasionally lifting or moving office items up to 50 lbs.