Part time - Front Desk Administrator

Sotheby’s International Realty Canada is looking for a professional, self-motivated, and client-driven Real Estate Administrator with a friendly and enthusiastic personality to join our Toronto office. The ideal candidate will be a self-starter, skilled at problem-solving and delivering exceptional customer service.

With over 35 offices and nearly 750 agents nation-wide, Sotheby’s International Realty Canada is the world’s most prestigious real estate and lifestyle brand.

If you are interested in an opportunity to elevate your career with a company renowned for brand excellence, technology innovation, and exceptional client service, we’d love to hear from you!

Key Responsibilities:

• Greeting guests, answering telephones, and directing incoming calls to appropriate personnel
• Overseeing the appearance of the office by making sure the reception area, kitchens, printer and photocopier areas, supply rooms, board room, open working spaces, and the office are well organized and tidy
• Managing office listings and showing appointments
• Creating offer documents using Webforms
• Broker loading and editing of MLS listings
• Ensuring supplies are adequately stocked and placing new orders as required
• Filing, scanning, and photocopying
• Special duties/projects as required by Management

Required Skills:

• The ability to communicate professionally and diplomatically, even in challenging situations, and to resolve conflict when it arises
• Overall tech-savviness and the ability to learn, use, and support others with technology
• Strong planning, organizational, and time management skills with the ability to manage multiple projects and competing priorities, and to persist in following up and completing tasks to hit goals and deadlines
• Highly proficient computer and word processing skills, including Microsoft Office (Word, Excel, PowerPoint) and the ability to quickly adapt to G Suite (Google Suite)
• High level of professionalism and discretion
• Excellent attention to detail and accuracy

Experience and Education:

• 1 year of experience in a real estate office, including experience with Webforms and broker loading listings, BrokerBay, SkySlope, and MLS is strongly preferred

We are committed to providing equal employment opportunity to all employees and applicants and believe the best teams are made up of diverse perspectives and people*.* Sotheby's International Realty Canada is committed to providing employment in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Please be advised that accommodation is available to all applicants with disabilities throughout the recruitment process, upon request.

Only applicants who have been selected for an interview will be contacted. We appreciate your application and thank you for your interest.

Job Type: Part-time

Pay: $19.00-$20.00 per hour

Benefits:

• Company events

Ability to commute/relocate:

• Toronto, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Administrative: 1 year (required)
• Real Estate: 1 year (required)

Work Location: In person