Part-Time HR Assistant

About the role

The Part-time HR Assistant role is to provide support to our HR team in the fast-paced retail industry. The ideal candidate will provide support in HR administration, recruitment, training and development and employee engagement initiatives.

Key responsibilities

HR Administration – Support essential HR administration, including employee data maintenance, HR documentation, ensuring accurate and timely execution of HR processes.

• Provide general HR administrative and operational support to the team.

• Maintain and update employee HR records and personnel files.

• Prepare and organise HR documents, letters, forms and other employment-related documentation.

• Assist with maintaining accurate records for leave, attendance, medical claims and other employee matters.

• Assist with the preparation and maintenance of HR reports, trackers and records.

• Ensure HR documentation is properly filed and maintained.

Recruitment Support - Assist with job advertisements and recruitment administration.

• Coordinate interview schedules and communicate with candidates.
• Maintain recruitment trackers and candidate records.
• Assist with onboarding documentation and pre-onboarding administrative arrangements.
• Support new employee onboarding and documentation as required.

Training & Development – Source and evaluate training providers and programme delivery to ensure quality, cost effectiveness and achievement of learning objectives.

• Support, arrange and co-ordinate training and development programmes including planning, vendor liaison and participant communication.
• Monitor training completion and manage training administration ensuring proper documentation and update of training records.

Employee Engagement & Communication –Support planning and execution of employee engagement initiatives and activities.

• Assist in the coordination of employee engagement initiatives and company activities, CSR (Corporate Social Responsibility) projects and other staff engagement activities.
• Other related duties assigned.

About you

• Minimum Diploma in Business or related discipline
• Preferably 1 year of HR administrative experience
• Fresh graduates and candidates who are immediately available are welcome to apply
• Proactive, resourceful, organised, and results-oriented, with the ability to manage multiple priorities independently in a fast-paced environment
• Proficient in MS Office applications and Microsoft Form