Part Time Logistics Assistant

KEY RESPONSIBILITIES

Delivery Coordination & Scheduling

• Plan and assign daily delivery routes and run sheets for in-house drivers and external logistics providers (e.g. LLM)
• Sort, organise, and stage orders for driver handover — ensuring items are correctly grouped by route, driver, and delivery time window
• Assist in physically loading and handing over items to drivers, which may involve lifting or carrying of floral arrangements, boxes, and equipment
• Coordinate same-day and advance order deliveries, ensuring on-time fulfilment across all zones
• Manage outlet delivery schedules for Cold Storage, retail partners, and walk-in collection points
• Communicate time-sensitive changes or order amendments to drivers promptly

Driver Management & Administration

• Conduct pre-shift briefings and issue daily run sheets, delivery manifests, and customer instructions
• Track driver attendance, overtime, and delivery performance
• Verify and process driver claims — cross-checking trip records, mileage, overtime, and allowances against run sheets and Detrack data
• Identify and follow up on discrepancies in driver claims before submission to Finance
• Prepare accurate monthly driver billing summaries for accounts processing
• Support driver recruitment coordination and onboarding administration

Third-Party Logistics Liaison

• Serve as the primary point of contact for external logistics partners
• Monitor third-party delivery performance and escalate issues where necessary
• Coordinate LLM driver briefings for peak-season operations

Systems & Documentation

• Maintain accurate delivery records in Detrack and Business Central (BC)
• Verify that delivery task completions are correctly captured and reconciled with order postings
• Prepare operational reports, billing summaries, and delivery zone analyses

Peak Season & Event Support

• Support large-scale operational planning for peak floral campaigns (Valentine's Day, Mother's Day, Christmas, etc.)
• Coordinate part-timer logistics support and manpower deployment during peak periods
• Assist with production floor coordination when required

REQUIREMENTS

Skills & Competencies

• Proficient in Microsoft Excel and Word; experience with Detrack or similar delivery management systems is a plus
• Strong organisational and multi-tasking skills; able to manage multiple delivery streams simultaneously
• Good communication skills in English
• Meticulous attention to detail in documentation and record-keeping
• Ability to work under pressure and manage priorities during peak-season operations
• Team player with a proactive, hands-on approach to problem-solving

Other Requirements

• Willing to work on Weekends and public holidays during peak seasons
• Able to perform manual tasks and able to lift or carry items as part of daily order sorting and driver handover duties
• Working Hour: 9am-6pm
• Can work at least 3 to 4 times a week

Interested applicants are invited to apply online with a comprehensive resume, stating qualifications, experience, current and expected salary to [email protected] or via Quick Apply.

We regret that only shortlisted candidates will be notified.