PART-TIME OFFICE ADMINISTRATOR

About the role

We are seeking a dedicated Part-time Office Administrator to join the team at Acan Group Pty Ltd in West Melbourne, VIC. This is a part-time position that offers flexibility whilst providing essential support to our operations. As an Office Administrator, you will be the backbone of our office, ensuring smooth day-to-day operations and providing crucial administrative support to our team. This role is pivotal in maintaining organisational efficiency and supporting our business objectives through professional and proactive administrative management.

Key responsibilities

• Answer incoming telephone calls and respond to general enquiries
• Monitor company emails and direct enquiries to the appropriate team member
• Communicate professionally with clients, suppliers, employees and subcontractors
• Coordinate job bookings, schedules and calendar appointments
• Prepare and issue job confirmations
• Maintain client, project and contact information
• Assist with quotes, purchase orders and invoices
• Follow up outstanding documents, approvals and payment information
• Support onboarding and induction administration
• Assist with invoice entry and basic accounts administration

What we're looking for

• Proven experience in an administrative or office support role
• Strong organisational and time management skills with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Attention to detail and accuracy in all tasks
• Professional telephone manner and customer service skills
• Ability to work independently and as part of a team
• Reliability and punctuality
• Basic bookkeeping or financial administration experience (preferred)
• Knowledge of office management systems or databases (preferred)

What we offer

We provide a supportive and professional work environment where your contributions are valued. Working part-time with us offers flexibility to balance your professional and personal commitments. You will have the opportunity to develop your administrative skills further and work within a collaborative team. We are committed to creating an inclusive workplace and welcome applications from candidates of all backgrounds. If you require any adjustments or support during the recruitment process, please let us know.

About us

Acan Group Pty Ltd is a dynamic and professional organisation based in West Melbourne. We are committed to delivering quality services and maintaining a workplace culture built on professionalism, collaboration and integrity. Our team is dedicated to excellence in all aspects of our operations, and we value employees who share our commitment to high standards and customer satisfaction.

Apply now

If you are an organised and professional individual with strong administrative experience, we would like to hear from you. Please submit your application including your resume and a cover letter outlining your relevant experience and why you would be an excellent fit for this role.