Part- Time Office Assistant

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to ensure efficient operation of the office. This role requires a proactive individual who can manage multiple tasks, coordinate projects, while maintaining a high level of professionalism and customer service. Experience in the Automotive Industry or Dealership experience is a plus!

This role has advancement opportunities long term. College students encouraged to apply.

- SCHEDULE RANGE - M- W & SATURDAY 9:00 AM - 2PM

** Pay Rate begins at $16.50, with a raise to $18.00 after 90 days.

Duties

• Provide executive administrative support, including managing calendars and scheduling appointments using Microsoft Outlook Calendar.
• Manage U-Haul Reservations and auto shop appointments.
• Maintain organized filing systems and perform data entry tasks to ensure accurate record-keeping.
• Handle phone etiquette with professionalism while managing multi-line phone systems and addressing inquiries from clients and staff.
• Assist with bookkeeping tasks ensuring financial records are accurate and up-to-date.
• Prepare documents, invoices and estimates.
• Proofread and transcribe documents to ensure clarity and accuracy.
• Provide front desk support by greeting visitors and managing incoming communications.
• Support project coordination efforts by tracking deadlines, deliverables, and project progress.

Qualifications

• Proven administrative experience in an office environment; previous personal assistant experience is a plus.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.Experience in ARI System is a plus!
• Excellent typing skills with attention to detail for data entry tasks.
• Familiarity with bookkeeping principles and experience
• Strong proofreading abilities with excellent written communication skills.
• Ability to work independently as well as collaboratively within a team setting.
• Demonstrated customer service skills with a friendly demeanor when interacting with clients and colleagues.
• Experience in clerical roles or office management is advantageous. We look forward to welcoming a dedicated Administrative Assistant who can contribute positively to our team dynamics while enhancing our operational efficiency!

Job Type: Part-time

Pay: From $16.50 per hour

People with a criminal record are encouraged to apply

Work Location: In person