Part Time Practice Administrator

Join the best. Be yourself.
   
“Being the best isn’t just about being the best professionals. It’s about being the best place to work, grow, be yourself.”

The opportunity:
This role is ideal for an experienced legal support professional looking for flexibility without compromising on quality work. Supporting a Partner and team of lawyers in a busy litigation practice, you'll be trusted to take ownership of your work, build strong relationships, and play a valued part in the team's day-to-day success. Working three days per week, you'll be required to work Tuesdays and Fridays, with the flexibility to choose the third day that best suits your schedule.

At WK, our Practice Administrators are more than just support staff. They're a critical part of the team, helping matters run smoothly, anticipating needs before they arise, and contributing to the exceptional service we provide to our clients. If you're looking for a role that offers variety, autonomy, flexibility and a genuinely supportive culture, we'd love to hear from you.
 
What you’ll do:

• Provide end‑to‑end administrative support to a busy litigation team. Working alongside
• Assist with legal billing, including time entry, invoice preparation and liaising with clients and finance teams
• Manage calendars, meetings and critical deadlines to support effective matter management
• Prepare, format and proofread legal documents with a high level of accuracy and attention to detail
• Maintain and manage electronic and physical files in line with best practice
• Liaise professionally with clients, barristers, courts and other external stakeholders
• Confidently use MS Office and legal practice systems
• Balance competing priorities in a fast‑paced environment
• Take initiative, anticipate team needs and contribute to continuous improvement
• Work collaboratively with your team to support excellent client outcomes

About you:

• Previous experience as a Legal Secretary, Legal Assistant, Practice Administrator or similar legal support professional.
• Available to work three days per week, including Tuesdays and Fridays, with flexibility to choose an additional day.
• Litigation experience is highly desirable.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• A proactive approach and willingness to take ownership of tasks.
• Excellent attention to detail and a commitment to producing high-quality work.
• Strong written and verbal communication skills.
• Confidence building relationships with stakeholders at all levels.
• Experience working in a fast-paced, professional services or legal environment.
• Familiarity with legal systems, billing processes or matter management platforms will be highly regarded.
• This opportunity is best suited to career Legal Secretaries and is not designed as a pathway into a legal practitioner role.

**Why join WK?**At Wotton Kearney, we're building a workplace where people can do great work, grow their careers and be themselves. 

What we offer: 

• Hybrid and flexible working options
• Career development through mentoring, training, conferences and ongoing learning.
• A collaborative and supportive culture where people genuinely enjoy working together.
• Generous parental leave, purchased leave and wellbeing support programs.
• Home office allowances, education assistance and Employee Assistance Program access.
• Opportunities to give back through charity partnerships and community initiatives.
• Work with one of Australia's leading insurance and risk law firm.
• Be part of an innovative firm leading the way in legal technology and AI

How to apply: *Please navigate via the “apply now” link.*We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.

If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner on [email protected]**We’re doing this recruitment in-house!**We are not accepting submissions from recruitment agencies for this role. We’d love to hear from you directly! Any CV’s sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable.