Part-Time Program Coordinator

About Us

Boston Language Hub is a growing adult language school in Waltham seeking a friendly, organized, and dependable Part-Time Program Coordinator to support our students, instructors, prospective students, and day-to-day school operations in person.

This is a varied, people-focused role combining student services, enrollment support, scheduling, and general office coordination. Because we’re a small school, this is more than a traditional front-desk position: we’re looking for someone who is proactive, comfortable working independently, and interested in building relationships with students and instructors, contributing ideas, and becoming a trusted part of the school over time. There is also potential for the position to grow in both hours and responsibility.

Schedule

6:00 PM – 9:00 PM on Tuesdays and Thursdays is required. Earlier start time possible.

Our greatest need is for reliable evening coverage through closing time. Ideally, the candidate would also be available for one additional weekday evening and/or weekend hours. Earlier evening availability is helpful, but not always required.

Hours will generally range from 10–16 per week, depending on availability and our class schedule.

Responsibilities

• Oversee the school during evening classes and close the office when scheduled
• Respond to phone and email inquiries from current and prospective students
• Provide information about programs, schedules, pricing, and enrollment
• Follow up with prospective students and assist with the enrollment process
• Coordinate consultations between prospective students and instructors
• Help manage class schedules, session dates, registrations, and instructor scheduling
• Serve as a point of contact between students and teachers
• Make basic website and class-information updates
• Help keep the office organized, welcoming, and well-stocked
• Assist with other administrative projects as needed

Depending on the candidate’s skills and interests, there may also be opportunities to help with social media, marketing, website content, or community outreach.

What We’re Looking For

The ideal candidate is:

• Reliable and consistently available Tuesday and Thursday evenings in person at our location in Waltham
• Friendly and comfortable working with teens and adults from diverse backgrounds
• Professional and confident communicating by phone and email
• Organized, detail-oriented, and able to manage multiple priorities
• Proactive and willing to take initiative and work independently
• Comfortable learning new software and online systems
• Interested in a longer-term part-time position rather than a one-semester role

Preferred but not required:

· Experience with Wix, social media, Canva, email marketing, or scheduling systems

• Fluency in Spanish and/or Portuguese
• Previous experience in education, student services, customer service, hospitality, office administration, program coordination, or a similar field

This could be a great fit for a graduate student, recent graduate, retiree, or experienced professional seeking consistent part-time work in education/program management.

Perks

Employees may take one Boston Language Hub language class free of charge each session, as long as it does not conflict with their working hours.

Location: In person – Waltham, MA
Hours: 10–16 hours/week
Required Availability: Tuesdays and Thursday evenings through 9:00 PM
Additional Availability: Another weekday evening and/or some weekend availability
Pay: $25–$28/hour, depending on experience

Pay: $25.00 - $28.00 per hour

Expected hours: 10.0 – 16.0 per week

Benefits:

• Employee discount

Ability to Commute:

• Waltham, MA 02453 (Required)

Work Location: In person