Part-Time Roving Condo Admin Exec

Job Summary:

Urgently looking for a Part-Time Roving Admin Executive to provide operational support across multiple condominium sites. The role involves assisting with daily estate management duties, covering manpower gaps, and ensuring smooth site operations.

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Key Responsibilities:

• Provide relief coverage across various condominium sites as assigned
• Assist in daily estate operations and ensure smooth running of the site
• Attend to residents’ feedback, enquiries, and complaints professionally
• Coordinate with contractors and service providers on maintenance works
• Carry out routine site inspections and report any defects or issues
• Assist in administrative duties, including documentation and filing
• Support handover/takeover processes when required
• Liaise with Management Council members when necessary
• Ensure compliance with site procedures and management policies
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function rooms etc. according to House Rules, By Laws and Standard Operating Procedures. Establish and maintain proper filing system to ensure smooth documentation and administration of the estate
• Carry out regular update of the content of notice board(s)
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties
• Coordinate council meetings and Annual General Meetings as instructed by the Condominium Manager

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Requirements:

• Prior experience in property / facilities / estate management preferred
• Familiar with condominium operations (MCST experience is an advantage)
• Good communication and interpersonal skills
• Able to work independently and adapt to different sites
• Willing to travel between multiple locations
• Able to commit on short notice / flexible schedule

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Working Arrangement:

• Ad-hoc basis
• 5.5 day work week (or as assigned)
• May be required to work weekends depending on site needs

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Additional Information:

• Deployment location: Various condominium sites/commercial building.
• Salary: Daily rate