Part-Time Team Manager / Scheduling Coordinator – Direct Support Services

Indeed Job Title:
Part-Time Team Manager / Scheduling Coordinator – Self-Determination Program

Location: Huntington Beach, CA
Pay: $35.00 per hour
Hours: Approximately 15 hours per week
Job Type: Part-time

We are looking for a dependable, organized, and responsive Part-Time Team Manager / Scheduling Coordinator to help manage a private team of Direct Support Professionals supporting a young adult with developmental disabilities through California’s Self-Determination Program (SDP).

The selected employee will be hired and onboarded through Cambrian, the Financial Management Service (FMS) for the Self-Determination Program.

This is primarily an administrative, staffing, and team-coordination position. It is not a BCBA, clinical supervisor, or behavior-management position.

The position is approximately 15 hours per week and will include a combination of flexible administrative hours, staff communication, scheduling responsibilities, and occasional in-person responsibilities in Huntington Beach.

Primary Responsibilities

• Create, maintain, and update staff schedules
• Coordinate approximately 15 hours per week of management and administrative responsibilities
• Respond to staff call-outs and help locate coverage for open shifts
• Serve as a primary contact for staff regarding scheduling and shift-related questions
• Communicate schedule changes and staffing updates to the family and team
• Track staff availability, vacations, requested time off, and coverage needs
• Assist with onboarding new Direct Support Professionals
• Help new employees complete required onboarding paperwork and understand team procedures
• Communicate with Cambrian/FMS as needed regarding employee onboarding and administrative matters
• Maintain organized employee and staffing records
• Review staff documentation for completion and follow up when information is missing
• Assist with general document review and administrative organization
• Help coordinate staff meetings, trainings, and team communication
• Maintain communication with lead staff and the family regarding staffing concerns
• Help ensure important information is communicated consistently across the team
• Support a professional, reliable, and positive team environment

About the Position

This position is part of an individualized support team operating through California’s Self-Determination Program.

The Team Manager helps keep the team organized and running smoothly but is not responsible for clinical supervision.

This position does not involve developing behavior plans, providing BCBA supervision, making clinical decisions, or replacing clinical professionals who may be involved in the individual’s services.

Preferred Qualifications

We are interested in candidates with experience in one or more of the following areas:

• Developmental disabilities
• Autism services
• Direct Support Professional services
• ABA or RBT services
• Independent Living Services (ILS)
• Supported Living Services (SLS)
• Respite services
• Healthcare or behavioral-health staffing
• Employee scheduling
• Administrative coordination
• Case coordination
• Program support or office management

Experience as a DSP, RBT, Lead DSP, staffing coordinator, scheduler, program coordinator, case coordinator, administrative assistant, or similar position is a plus.

The ideal candidate will have:

• Strong organizational skills
• Excellent written and verbal communication
• Experience coordinating employee schedules
• Ability to respond calmly and professionally when staffing problems arise
• Comfort communicating with staff by phone, text, and email
• Strong follow-through
• Ability to maintain confidentiality
• Ability to keep track of multiple employees, shifts, documents, and deadlines
• Reliable transportation for occasional in-person responsibilities in Huntington Beach
• An understanding of person-centered services and respect for individuals with developmental disabilities

Schedule

Approximately 15 hours per week.

Hours will be a combination of flexible administrative hours and time needed throughout the week for scheduling, communication, onboarding, documentation, and staff coordination.

Some administrative work may be completed remotely. Occasional in-person responsibilities will take place in Huntington Beach.

Because this position helps manage staff call-outs and coverage, the Team Manager should be reasonably available by phone or text when unexpected scheduling issues occur.

Compensation

$35.00 per hour

The employee will be hired and paid through Cambrian as the Financial Management Service for the participant’s California Self-Determination Program.

Who We Are Looking For

We are looking for someone who is:

• Dependable
• Highly organized
• Responsive
• Professional
• Comfortable working with a family-directed support team
• Able to take ownership of scheduling and administrative details
• Comfortable communicating with multiple employees
• Good at solving day-to-day staffing problems
• Interested in helping create a stable and consistent support team

This could be an excellent opportunity for someone with experience in developmental or behavioral services who enjoys the administrative, scheduling, and team-coordination side of the field and is looking for a flexible part-time management position.

To Apply

Please submit your resume and briefly describe any experience you have with employee scheduling, staff call-outs and coverage, onboarding employees, administrative coordination, Direct Support Professionals, developmental disabilities, or California’s Self-Determination Program.

Job Type: Part-time
Pay: $35.00 per hour
Expected hours: Approximately 15 per week
Work setting: Combination of remote administrative work and in-person responsibilities in Huntington Beach, CA
Program: California Self-Determination Program
FMS: Cambrian

Pay: $35.00 per hour

Expected hours: 15.0 per week

Work Location: Hybrid remote in Huntington Beach, CA 92646