Participatory Budgeting (PB) Programs Analyst

Position Description

Work, Serve, Thrive. With the City of Durham Advance in your career while making a real difference in the community you serve.

Hiring Range: $80,000 - $90,000

Hours/Shift: Monday - Friday, 8:00 am - 5:00 pm (some flexibility available)

• This position is primarily in-person and based in the field/community; limited remote work may be available. Occasional evening and weekend work is required to support community meetings, events, and engagement activities.

The City of Durham’s Community Partnerships & Engagement Department leads inclusive, coordinated, and data-driven community engagement across all departments. By centralizing efforts, we streamline communication, maximize resources, and ensure consistent, high-quality outreach. Equity is at the core of our mission—centering the voices of historically marginalized communities through integrated Digital Inclusion, Language Access, and ADA programs. We serve as the hub for all engagement initiatives, helping the City connect more effectively with residents and make better, more inclusive decisions.

The Participatory Budgeting (PB) Program Analyst manages the day-to-day implementation of the City’s Participatory Budgeting program, leading all phases from community idea collection through proposal development, voting, and project implementation.

The Participatory Budgeting (PB) Program Analyst manages the day-to-day implementation of Durham’s Participatory Budgeting program, from community idea collection and proposal development through voting and project implementation.

Community engagement is central to this role. The Analyst develops engagement strategies, builds trusted relationships, and creates meaningful opportunities for residents—especially those from historically underserved communities—to participate in public decision-making. The position works closely with residents, schools, neighborhood groups, community organizations, and other stakeholders while serving as an ambassador for PB throughout Durham.

The Analyst leads the proposal development process, guiding resident Budget Delegates through project review and coordinating meetings, workflows, feasibility assessments, and proposal development. The position also coordinates the PB Steering Committee and works with City departments and community partners to track project timelines, budgets, deliverables, and commitments.

The ideal candidate is a dependable, organized self-starter with experience in community engagement, public participation, or community-based program management. Strong communication, facilitation, relationship-building, data management, and project coordination skills are essential, along with the ability to manage competing priorities and work effectively in a fast-paced, highly visible environment.

• As part of the hiring process, candidates will be asked to complete exercises to assess key competencies, including?writing skills, presentation development, communication, and program design. Duties/Responsibilities

Key Responsibilities Community Engagement & PBSC Leadership

• Lead the development and implementation of community outreach and engagement strategies across all phases of the Participatory Budgeting process, ensuring broad, equitable, and meaningful participation.
• Coordinate and lead community meetings, presentations, outreach events, and neighborhood-based engagement activities, with a focus on reaching historically underserved communities.
• Serve as the primary liaison to the Participatory Budgeting Steering Committee (PBSC), leading meeting planning, agenda development, facilitation, member communication, follow-up, and ongoing support.
• Guide the PBSC’s work by establishing clear expectations, tracking decisions and action items, and ensuring members have the information and resources needed to fulfill their responsibilities.
• Build and maintain strong relationships with residents, community organizations, schools, neighborhood groups, City departments, and other stakeholders to strengthen participation and advance the PB program.
• Represent and promote Participatory Budgeting at community events, partner meetings, and public presentations throughout Durham.

Program Management & Implementation

• Lead and manage all phases of the Participatory Budgeting process
• Coordinate with internal departments to assess project feasibility, scope, and cost
• Support residents and stakeholders in developing project proposals
• Oversee implementation of funded projects, ensuring timelines, budgets, and deliverables are met
• Design and implement outreach and engagement strategies to ensure broad and equitable participation
• Serve as the primary liaison to the Participatory Budgeting Steering Committee (PBSC), including meeting coordination, facilitation, and ongoing support
• Build and maintain strong relationships with residents, community organizations, and stakeholders

Data, Reporting & Communications

• Track and analyze program data, participation, and outcomes
• Prepare reports, presentations, and City Council agenda materials
• Ability to analyze data and support program evaluation and improvement
• Proficiency with technology and digital tools for program management, communication, and data tracking

Core Skills & Competencies

• Strong organizational and project management skills with the ability to manage multiple priorities
• Ability to work effectively in a fast-paced environment with tight timelines
• Strong written and verbal communication skills, including experience developing reports, presentations, and training materials
• Experience with community engagement and building relationships with divers

Minimum Qualifications & Experience

• Bachelor’s degree in Public Administration, Public Policy, Planning, or a related field.
• Two years of professional program administration and/or analytical experience in area of assignment.

Additional Preferred Skills

• Master’s degree (MPA, MPP, or related).
• Experience working in or with local government and navigating cross-departmental coordination.
• Experience facilitating groups, trainings, or working with volunteer teams.
• Experience working in or with local government and navigating cross-departmental coordination.
• Strong data management and analysis skills, including experience using data to inform decisions and improve programs.
• Experience supporting project implementation, including tracking timelines, budgets, and deliverables.
• Experience developing reports, presentations, and public-facing materials.

Benefits – General Full-Time Employees

• 12-13 paid holidays per year
• 13 standard work days of vacation per year
• 13 standard work days of sick leave per year, which accumulates indefinitely; sick leave may be used toward early retirement
• 2 weeks paid military leave per year
• Medical, dental, vision, and supplemental life insurance plans
• State and City retirement plans
• Short and long term disability plans
• Paid temporary disability leave for specified conditions
• City contribution of 13.6% into the N.C. State Retirement System
• Paid funeral leave
• Employee Assistance Program - personal and family counseling
• Paid life insurance equal to annual salary
• 48 hours for volunteer work each year*
• 4 hours parental leave each year
• Workman's Compensation Insurance
• 457 Deferred Compensation Plans

Benefits - Part-Time (1,000 hours or more per year)

• 401(k) retirement plan (5.0% of salary)
• State retirement plan

Benefits Part-Time (Average 30 hours per week over 12 month period)

• 401(k) retirement plan (5.0% of salary)
• State retirement plan effective first day of the month following date of hire
• Health insurance effective first day of the month following date of hire
• Dental and life insurance, after one year of service
• Pro-rated vacation, pro-rated sick, pro-rated floating holiday, parttime holiday pay (based on scheduled hours for that day) after one year of service

01

Where did you first hear about this opportunity?

• City of Durham Website
• Walk in
• Job fair
• Employee referral
• Professional organization ***Please list the organization in "other" box below***
• Internet posting ***Please list the specific web site in the "other" box below***
• Craig's List
• Facebook
• LinkedIn
• GlassDoor
• governmentjobs.com
• Monster.com
• Indeed.com
• Employment Security Commission
• Magazine/Newspaper
• Other

02

If you listed "other" above please give specific web site, organization, or publication.

03

Please select your highest level of COMPLETED education.

• Less than a High School Diploma or Equivalent (GED, HiSET, TASC)
• High School Diploma or Equivalent (GED, HiSET, TASC)
• Associates Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree (PhD, Juris Doctorate)

04

How many years of professional program administration and/or analytical experience in area of assignment do you have?

• No related experience
• Less than 1 year of related experience
• 1 year but less than 2 years of related experience
• 2 years but less than 5 years of related experience
• 5 or more years of related experience

05

How many years of direct community engagement experience do you have? (Direct community engagement experience includes building relationships with residents, conducting outreach, facilitating community meetings, gathering public input, and working directly with community members to inform programs, services, or decisions).

• No related experience
• Less than 1 year of related experience
• 1 year but less than 3 years of related experience
• 3 years but less than 6 years of related experience
• 6 years but less than 10 years of related experience
• 10 or more years of related experience

06

Do you have experience with Participatory Budgeting, community planning, or other civic engagement processes?

• Yes
• No

07

Do you have experience working in or with local government and navigating cross-departmental coordination?

• Yes
• No

08

Do you have experience facilitating groups, trainings, or working with volunteer teams?

• Yes
• No

09

Do you have experience supporting project implementation, including tracking timelines, budgets, and deliverables?

• Yes
• No

10

Do you have strong data management and analysis skills, including experience using data to inform decisions and improve programs?

• Yes
• No

11

Do you have experience developing reports, presentations, and public-facing materials?

• Yes
• No
• Required Question