Partnership Coordinator

REPORTS TO: Chief Partnership Officer

DECA Inc. , is a non-profit educational organization headquartered in Reston, Virginia, that prepares emerging leaders

and entrepreneurs in marketing, finance, hospitality and management in high schools and colleges across the globe.

The Partnership Coordinator is responsible for coordinating the day-to-day and administrative support for the

partnership department to ensure the smooth execution of DECA’s partnerships and initiatives. The Partnership

Coordinator will also provide frontline support and excellent customer service to partners, sponsors, exhibitors,

volunteers and other stakeholders.

The ideal candidate is energetic and excited to join a collaborative team. A successful applicant will be self-motivated,

ready to prioritize multiple responsibilities and meet deadlines with minimal oversight.

EDUCATION:

§ Bachelor's degree in business, education, marketing, non-profit management, or a related field is required.

RESPONSIBILITIES:

§ Communicate with key stakeholders, including advisors, members, partners and DECA staff, providing

information and support to key stakeholders with exceptional customer service and accuracy.

§ Assist with inquiries from current and prospective partners, sponsors, exhibitors, and volunteers.

§ Coordinate sponsor advertisements and exhibitor logistics.

§ Coordinate the exhibit sales and service cycles for all conferences from coordinating booth space, invoice

collection, floor plan management, liaising with decorator or general service contractor, on-site floor

management, and exhibitor customer service inquiries.

§ Process partner invoices, reconcile accounts receivable and maintain financial records.

§ Provide general administrative support to the partnership department, including preparing reports,

photocopying, sorting and packing materials.

§ Assist with data entry, record-keeping, and document management for the department.

§ Maintain accurate records and documentation related to DECA’s partnership activities, assist in the preparation

of reports and presentations for stakeholders.

§ Maintain highest level of confidentiality of sponsors and prospect information.

§ Maintain a favorable working relationship with DECA staff to foster a cooperative and harmonious working

environment that is conducive to maximum employee morale, productivity, and effectiveness.

§ Support DECA’s volunteer recruitment efforts through outreach to professional networks and collaboration with

partnership and program teams on volunteer engagement strategies.

§ Perform other related work as assigned.

DESIRED SKILLS:

§ Proficient in Microsoft Office products (Word, Excel, Outlook, and PowerPoint).

§ Excellent verbal and written communication skills to engage with stakeholders.

§ Strong organizational abilities are essential, with the ability to manage multiple tasks, schedules, and details

simultaneously.

§ Attention to detail to maintain accurate records, and ensure projects are completed with accuracy.

§ The capacity to work effectively as part of the partnership department and provide support when necessary.

§ Ability to identify and resolve challenges that may arise.

§ Proficient in administrative tasks, such as scheduling, document management and data entry.

§ Ability to interact collaboratively and productively with employees at all levels across the organization and with

the public.

SUPERVISORY REQUIREMENTS:

This position has no supervisory requirements.

WORK ENVIRONMENT:

This job operates in a professional office environment. This role routinely uses standard office equipment such as

computers, phones, and copiers. Periodic lifting, pushing, and pulling of boxes and merchandise up to 50 lbs.

POSITION TYPE AND EXPECTED HOURS OF WORK:

This is a full-time position. Days and hours of work are typically Monday through Friday, 8:30 a.m. to 4:30 p.m.

Periodic travel to conferences and meetings is required.

CLASSIFICATION:

Nonexempt, eligible for overtime for time worked over 40 hours in a week.

EEO STATEMENT:

DECA, Inc. does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender

identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age,

membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or

responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at

any time with or without notice.