Parts Associate

Job Summary

We are seeking a detail-oriented Parts Associate to help manage and account for automotive parts ordered by our shops. This position plays an important role in ensuring that parts orders are accurately tracked, received, documented, and properly accounted for.

The ideal candidate is organized, comfortable working with numbers and computer systems, and able to identify discrepancies in parts orders, invoices, and receipts. Automotive parts or systems experience is preferred but not required. Experience with accounting, data entry, inventory, purchasing, or administrative work is a plus.

Key Responsibilities

• Track parts orders placed by our shops from order through delivery
• Review parts orders, invoices, and receipts for accuracy
• Match invoices and receipts to the appropriate shop and order
• Verify pricing, quantities, part numbers, and vendor information
• Identify and resolve discrepancies between orders, invoices, and received parts
• Enter and maintain accurate parts and order information in computer systems
• Monitor outstanding and backordered parts
• Process and track returns, credits, and incorrect parts
• Maintain organized records of parts purchases and transactions
• Communicate with shops and parts vendors regarding order status, pricing, credits, and discrepancies
• Assist with inventory and parts reconciliation
• Ensure parts-related paperwork and digital records are complete and accurate
• Help maintain consistent purchasing and documentation processes across our shops
• Perform other administrative and parts-related duties as assigned

Qualifications

• Strong attention to detail and accuracy
• Comfortable working with numbers, invoices, and financial information
• Good organizational and time-management skills
• Basic to intermediate computer skills
• Ability to work with spreadsheets and data-entry systems
• Strong communication and follow-up skills
• Ability to identify discrepancies and research solutions
• Reliable, punctual, and able to manage multiple tasks
• Automotive parts or systems experience preferred, but not required
• Previous experience in accounting, bookkeeping, accounts payable, purchasing, inventory, or administrative work is a plus

Schedule & Requirements

• Full-time position
• 40 hours per week
• Must have availability between 8:00 AM and 6:00 PM
• Must be dependable and consistent with attendance
• Must be comfortable working in a fast-paced environment where accuracy is important

Pay: $15.00 - $17.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person