Parts Clerk

Job Goal:
To support the Transportation Department by managing parts, inventory, work orders, maintenance records, scheduling, and related duties for the bus garage.

Qualifications

• High school diploma or equivalent.
• Good driving record. Class B CDL preferred or willingness to obtain one.
• Must meet all required State and Federal regulations, including medical requirements, drug and alcohol testing, and required background checks.
• Basic to strong computer skills, including Google Workspace, Microsoft Office, email, internet, scanning, and printing.
• Ability to lift and place parts or boxes weighing up to 40 pounds on shelving at shoulder height.
• Ability to safely use stairs multiple times throughout the workday.
• Good written and verbal communication skills.
• Ability to work independently and maintain accurate records.

Essential Duties and Responsibilities

• Order bus and vehicle repair parts while following applicable purchasing, quote, and bid requirements.
• Receive, organize, label, and stock parts in the appropriate locations.
• Maintain accurate electronic and physical inventory records.
• Perform an annual inventory reconciliation.
• Process and organize parts invoices and submit them to the Transportation Office for payment.
• Maintain files and records for the Transportation Shop.
• Enter and maintain information in maintenance software, including:
• • Work orders
  • Vehicle records
  • Preventive maintenance schedules
  • Parts inventory
  • Vendors and invoices
  • Service records
• Maintain the shared calendar for vehicle servicing and maintenance.
• Schedule vehicle and equipment service both on-site and off-site.
• Maintain and update vehicle diagnostic and maintenance software.
• Ensure maintenance records and software information remain accurate and up to date.
• Communicate with vendors regarding parts, repairs, and services.
• Assist the Mechanic and Transportation Supervisor with daily shop and office needs.
• Attend required meetings and training.
• Assist with emergency and inclement weather operations, including occasional evenings, weekends, or holidays.
• Perform other duties as assigned by the Mechanic or Transportation Supervisor.

Other Requirements

• Must provide a reliable telephone number for after-hours, weekend, or holiday notifications.
• Must maintain a neat and professional appearance.
• Must be willing to work in a smoke-free environment.
• Must be willing to work a varied schedule when needed.
• Must be dependable, organized, detail-oriented, and able to prioritize multiple tasks.

Physical and Mental Efforts

• This position requires a high level of physical and mental endurance.
• Sitting in an office/garage environment, performing tasks on a computer or other technical devices.
• Frequent standing, particularly for sustained periods of time.
• Frequent walking, moving about on foot to accomplish tasks, particularly for long distances or moving from one part of the building to another.
• Constantly talking, expressing, or exchanging ideas to colleagues and/or students accurately, loudly, or quickly.
• Ability to hear and listen to detailed information through oral communication.
• Occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.
• Must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required include close vision and distance vision.
• Ability to handle and balance multiple demands at the same time.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Jon Milleman, Ph.D.
Superintendent