PA/Secretary

We are looking for a highly organized, responsible, trustworthy and proactive Personal & Business Assistant to work closely with the owner and take complete responsibility for managing and coordinating her personal and professional requirements.

This is a hands-on role for someone who can take ownership, manage multiple responsibilities, coordinate with different people, and ensure that everything is handled smoothly from start to finish.

Key Responsibilities

• Manage the owner's complete day-to-day schedule, including business and personal commitments.
• Coordinate and manage meetings, appointments, calls, events and engagements.
• Handle business-related communication, follow-ups and coordination with clients, staff, vendors, suppliers and other associates.
• Assist in managing the jewellery showroom and business-related requirements as directed by the owner.
• Coordinate with VIP/HNI clients and ensure appointments and requirements are handled professionally.
• Manage personal appointments, bookings, errands and day-to-day personal requirements.
• Coordinate travel plans, flights, hotels, restaurants, events and other arrangements.
• Maintain and organize important documents, contacts, records, reminders and schedules.
• Keep track of pending tasks and follow up with relevant people until completion.
• Handle calls, WhatsApp messages, emails and other communication as required.
• Coordinate with household staff, service providers, drivers, vendors and other personal contacts when required.
• Assist with personal shopping, gifting, events and other arrangements when required.
• Ensure important dates, commitments and deadlines are remembered and managed.
• Handle urgent and last-minute requirements efficiently.
• Act as the main point of coordination between the owner and people/businesses she deals with.
• Maintain complete confidentiality and discretion regarding the owner's personal life, family matters, finances and business.
• Proactively identify what needs to be done and take responsibility for getting it done without constant supervision.

What We Are Looking For

• Highly organized and excellent at multitasking.
• Strong communication and interpersonal skills.
• Smart, presentable and professional.
• Extremely reliable, trustworthy and discreet.
• Proactive attitude with excellent follow-up skills.
• Comfortable handling both personal and business responsibilities.
• Ability to work independently and manage things from start to finish.
• Good command of English and Hindi.
• Good knowledge of WhatsApp, email, MS Office and Excel.
• Flexible and comfortable handling changing priorities and urgent requirements.
• Previous experience as a Personal Assistant, Executive Assistant, Secretary or similar role is preferred.

Important

This is not a typical desk/secretarial position. We are looking for someone who can become a reliable right hand to the owner and take care of the complete coordination and execution of her personal and business requirements.

Pay: ₹45,000.00 - ₹150,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Paid sick time

Work Location: In person