Swami feeds p Ltd

JOB DESCRIPTION – PAYROLL PROCESSING EXECUTIVE
Department: Payroll Reporting To: HR Manager Location: SHOOLAGIRI
Job Purpose
To ensure accurate, timely and compliant processing of employee payroll by coordinating attendance, salary inputs, deductions, statutory requirements, bank details and payroll records, with proper verification before salary release.
Key Responsibilities1. Attendance &amp; Payroll Input Verification
<ul>
<li>Collect monthly biometric and approved manual attendance from all units within the prescribed timeline.</li>
<li>Verify present days, weekly off, leave, holidays, overtime, late coming, early out and loss of pay.</li>
<li>Reconcile biometric attendance with approved attendance correction records.</li>
<li>Ensure missing punches or attendance corrections are supported by proper approval and evidence.</li>
<li>Verify employee joining, relieving, transfer and salary-effective dates before payroll processing.</li>
</ul>
<ol start="2">
<li>Employee Master Data</li>
</ol>
<ul>
<li>Maintain correct employee ID, name, designation, department, unit, date of joining and employment status.</li>
<li>Verify employee bank account number, account-holder name, bank name, branch and IFSC.</li>
<li>Check for duplicate employee codes, duplicate bank accounts and incorrect bank details.</li>
<li>Update approved salary revisions, promotions, transfers and other employee changes in the payroll software.</li>
</ul>
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<li>Salary Processing</li>
</ol>
<ul>
<li>Process monthly payroll accurately within the approved payroll calendar.</li>
<li>Calculate:</li>
<li>Basic salary</li>
<li>Allowances</li>
<li>Gross salary</li>
<li>Overtime / incentives, where applicable</li>
<li>Leave deductions / LOP</li>
<li>Advances and loan recoveries</li>
<li>Other authorised deductions</li>
<li>Net salary payable</li>
<li>Ensure salary structure is processed according to approved CTC and company policy.</li>
<li>Verify probation, weekly-off and leave treatment as applicable.</li>
</ul>
<ol start="4">
<li>Statutory Compliance</li>
</ol>
Ensure correct calculation and deduction of applicable statutory components, including:
<ul>
<li>PF</li>
<li>ESI</li>
<li>Bonus</li>
<li>Other statutory requirements applicable to the establishment.</li>
</ul>
Coordinate with HR/Finance for timely statutory remittance and required returns.
<ol start="5">
<li>Payroll Reconciliation</li>
</ol>
Before salary release, reconcile:
<ul>
<li>Payroll register vs COSEC attendance</li>
<li>Payroll register vs employee master SARAL SOFTWARE SALARY</li>
<li>Current month vs previous month salary</li>
<li>Payroll net payable vs bank statement/upload file</li>
<li>Employee headcount vs payroll headcount</li>
<li>Gross salary, deductions and net salary totals</li>
<li>New joiners and resigned employees</li>
<li>Employees with zero attendance but salary payable</li>
<li>Unusually high or low salary variations</li>
</ul>
All significant deviations must be clarified and approved before payment.
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<li>Bank Payment Processing</li>
</ol>
<ul>
<li>Prepare salary bank upload file after final payroll approval.</li>
<li>Verify employee name, account number, IFSC and payable amount before bank submission.</li>
<li>Ensure the total bank upload amount matches the approved payroll net payable.</li>
<li>Identify failed/rejected bank transactions and arrange correction after approval.</li>
<li>Maintain payment confirmation and bank reconciliation records.</li>
</ul>
<ol start="7">
<li>Payroll Audit &amp; Control</li>
</ol>
Prepare exception reports for:
<ul>
<li>Salary paid without attendance</li>
<li>Missing employee in payroll</li>
<li>Employee appearing in payroll but not in attendance</li>
<li>Duplicate bank accounts</li>
<li>Bank account mismatch</li>
<li>Abnormal salary increase/decrease</li>
<li>Excess or short working days</li>
<li>Incorrect LOP</li>
<li>Incorrect statutory deductions</li>
<li>Employees with zero net pay</li>
<li>Employees paid after relieving date</li>
</ul>
No payroll discrepancy should be adjusted manually without documented approval.
<ol start="8">
<li>Payroll Records &amp; Documentation</li>
</ol>
Maintain:
<ul>
<li>Monthly payroll register</li>
<li>Attendance records</li>
<li>Salary revision approvals</li>
<li>Bank payment statements</li>
<li>Advance/loan deduction details</li>
<li>Leave and LOP records</li>
<li>Statutory deduction reports</li>
<li>Employee salary mast</li>
</ul>
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
<ul>
<li>Cell phone reimbursement</li>
<li>Health insurance</li>
<li>Leave encashment</li>
<li>Provident Fund</li>
</ul>
Work Location: In person

Pay roll executive

Pay roll executive

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