Paymaster

Responsibilities of the Paymaster:

Payroll delivery

• Run the [monthly/weekly] payroll on ADP for both hotels, including starters, leavers, contractual changes and final pay
• Validate time and attendance data ahead of each cut off, resolving exceptions with Heads of Department
• Calculate overtime, variable pay and holiday pay, including for irregular hours and part year workers
• Process statutory payments: sick pay and family related leave pay
• Administer tronc and service charge distributions in line with the Employment (Allocation of Tips) Act 2023 and its Code of Practice

Compliance

• Manage RTI submissions, PAYE, National Insurance, student loans and attachment of earnings orders
• Safeguard National Minimum and Living Wage compliance, including the effect of deductions and salary sacrifice
• Own the full auto enrolment cycle, from assessment to declaration of compliance, reconciling contributions deducted against contributions remitted every month
• Deliver year end, P11D and benefits in kind, and prepare for mandatory payrolling of benefits from April 2027

Finance and controls

• Prepare payroll journals and accruals; reconcile PAYE, pension, tronc and net pay control accounts
• Maintain robust controls and audit trails, and support internal and external audits
• Produce labour cost, overtime and headcount reporting for Finance and the Executive Committee

Colleague support

• Be the first point of contact for pay queries, handled with clarity, speed and discretion
• Partner with HR to keep HR and payroll data aligned

Qualifications

• Solid UK payroll experience at [senior officer / manager] level, ideally in hospitality or another high volume, variable pay environment
• Strong, current knowledge of UK payroll legislation, pensions and minimum wage rules
• ADP experience desirable; confident with Excel
• CIPP qualification [essential / desirable]
• Meticulous, calm under deadline, and trusted with confidential information
• Right to work in the UK