Payment Terms Adherence Reporting

Key responsibilities for the Consultant will include:

1. Data Collection and Validation

• Extract and consolidate AP data from ERP systems (invoices, payments, supplier

master)

• Perform invoice-to-contract matching to validate agreed vs actual payment terms
• Execute data cleansing, standardization, and normalization across multiple data sources
• Validate payment terms against contract repositories and procurement systems
• Establish and maintain single source of truth for payment terms

2. Compliance Monitoring

• Conduct payment cycle analysis (invoice date vs payment date vs agreed terms)
• Calculate and track payment terms adherence % across suppliers, BUs, and regions
• Identify exceptions such as early payments, delayed payments, and non-standard terms
• Perform supplier-level compliance tracking and segmentation (strategic vs tail suppliers)
• Benchmark adherence against Working Capital / WAT (country maximum) guidelines

3. Reporting & Insights

• Develop and maintain interactive dashboards (Power BI/Tableau) for invoicing and

payment terms compliance

• Perform trend analysis across regions, categories, suppliers, and time periods
• Generate supplier-level insights to support renegotiation opportunities and working

capital improvement

• Prepare management reporting packs and executive summaries
• Enable exception-based management through actionable insights and clear KPIs

4. Issue Resolution Support

• Track non-compliant transactions (early payment, delays, contract non-compliance) &

conduct root cause analysis (process gaps, system issues, supplier constraints, AP errors, etc.)

• Coordinate with Procurement, Finance, & Business stakeholders to resolve issues
• Maintain tracking of exceptions, actions, owners, and resolution timelines
• Support escalation tracking and governance forums to ensure closure of critical issues

5. Governance & Control Framework

• Support development of a standardized governance framework for payment terms

adherence along with audit-ready documentation and compliance tracking

• Ensure alignment with contractual terms, procurement policies, and financial controls
• Drive adoption of standard payment terms policies across suppliers and BUs

6. Digital Enablement & Continuous Improvement

• Leverage analytics and automation tools to streamline reporting and monitoring

• Drive process improvements to reduce data gaps and manual intervention

• Identify opportunities for touchless compliance tracking and real-time dashboards

Key Objectives

• Establish a centralized governance framework for monitoring and enforcing payment

terms adherence across BUs

• Enhance visibility and transparency of payment performance through standardized,

enterprise-wide reporting

• Drive compliance with contractual payment terms by identifying deviations and enabling

corrective actions

• Enable working capital optimization through disciplined payment behavior and data-

backed insights for supplier negotiations

• Implement structured exception tracking and analytics to support root cause resolution,

cross-functional alignment, and continuous improvement

• Manage and support Global Services operations, with a specific focus on end-to-end

Invoicing and Payment Reporting processes

What does success look like?

• Payment terms adherence is fully governed, visible, and controlled across BUs with a

reliable single source of truth

• High confidence in data and reporting, enabling leadership to track compliance and

working capital performance

• Reduced non-compliant payments (early/late), with strong adherence to contractual

terms

• Proactive exception management and standardized processes, ensuring timely

resolution and scalability across geographies

• Sustained behavioral change across AP, Procurement, and Business teams in adhering

to defined payment terms

• Standardized and scalable processes for payment terms monitoring across geographies

and systems

• Proven expertise in service delivery, particularly regarding the oversight and analysis of

Invoicing and Payment Reporting frameworks

Skills & Competencies

Functional

• CLM / ERP systems: SAP, Ariba, Coupa, Icertis etc.

• Analytics tools: Excel, Power BI, Tableau

• Data handling: Large dataset processing, data transformation tools

• Exposure to workflow automation tools and digital reporting

Analytical & Tools

• Hands-on experience with ERP systems (SAP/Ariba/Coupa preferred)

• Ability to translate data into actionable insights

Stakeholder Management

• Experience working across global stakeholders and multiple BUs

• Strong communication and influencing skills

• GCC/Procurement CoE empowering Business Units experience

Behavioral

• Structured problem-solving mindset

• Strong governance and compliance orientation

• Attention to detail and execution rigor

• High ownership and accountability

Key skills required

• Global Pharmaceutical, MedTech, or Consumer Goods (FMCG/CPG)

organizations

• Exposure to multi-BU / global operating models

• Understanding of P2P processes, approval workflows, and compliance

frameworks

• The ideal candidate will possess direct experience supporting Global Services,

specifically within the domains of Invoicing and Payment Reporting

Technical Exposure

• ERP systems (SAP/Ariba/Coupa preferred)

• Data analytics tools (Excel, Power BI, Tableau)

Experience

Experience Qualifications

• ~5 years of relevant experience in analytics, procurement

operations, or Finance/AP reporting

• Exposure to procurement contracting, P2P processes, or working

capital analytics

• Experience in data-driven roles combining finance and operations

(preferred)

• Proficiency in MS Office suite and enterprise procurement

• Bachelors degree (B. Com / BBA /

B. Tech / Finance / Economics or

equivalent)

• MBA / masters in finance /

Analytics (preferred)

• Certifications in Data Analytics /

systems

• Experience working across global stakeholders, multiple BUs, and

cross-functional teams (Legal, Finance, Procurement), GCC /

Procurement CoE environments supporting BUs

• Proven stakeholder management and coordination skills

• Experience working across global stakeholders, multiple BUs, and

cross-functional teams (Legal, Finance, Procurement)

• Automation: Basic familiarity with automation / AI-enabled contract

analysis tools

• Exposure to workflow automation tools and digital reporting