Payroll Administrator Job Description

Position Title

Payroll Administrator

Reports To

HR Manager

Employment Classification

Performance Evaluation: Corporate Professional

FLSA Code: Non-Exempt

PTO Accrual Type: Non-Exempt 1

Class Code: TX 8810

About Integrity Asset Management

At Integrity Asset Management, people are at the heart of everything we do. What began as a grassroots organization has grown into a respected leader in the multifamily housing industry, recognized both locally and nationally for delivering exceptional service, operational excellence, and great living experiences. We believe that resident experience success starts with having the right people in the right roles. By treating our residents with care, respect, and professionalism while maintaining communities that our residents are proud to call home, we create lasting value for our clients, residents, and team members.

Our culture is built on continuous improvement, accountability, collaboration, and service. We are committed to enhancing our processes, elevating the resident experience, and investing in our employees' growth and success. At Integrity, every team member plays an important role in helping us achieve our mission of creating great living experiences for our residents, fostering a caring environment for our team members and providing quality management for our valued clients. If you are passionate about serving others, take pride in your work, and want to be part of a team that values integrity, excellence, innovation, and professional growth, we invite you to build your career with us.

Position Summary

The Payroll Administrator is responsible for the record keeping of all payroll, bonuses, commissions, and quarterly functions, including taxes.

Essential Duties and Responsibilities

Payroll Processing & Administration

• Coordinates and manages the payroll, bonuses, commissions, and quarterly area to ensure employees are paid appropriately and in accordance with established guidelines.
• Prepares and submits payroll, taxes, garnishments, etc. on a timely basis, resolving discrepancies quickly to ensure monies are handled accurately.
• Prepares the bi-weekly payroll closing reports.
• Sends the tax company any required reports, and reconciles all accounts related to payroll and taxes.

Financial Reporting & Reconciliation

• Analyzes and prepares monthly financial statements, making necessary journal entries and recommendations to improve the revenue stream and cost efficiencies.
• Reconciles and maintains the property's trial balance, and reconciles monthly bank statements for Integrity and/or each property as necessary.

Budgeting & Compliance

• Assists in budget preparation, including entering budget information into the system.
• Prepares year-end information for the CPA to process entity tax returns and/or audits on tax and/or benefit accounts.
• Verifies bank activity on a daily basis and reports any unusual activity immediately to the Supervisor.
• Reviews various monthly reports, including time sheets, payables, commissions, bonuses, and delinquencies.

Employee & HR Support

• Works closely with the Human Resources Manager and related staff to analyze and resolve financial questions.
• Responds to employee requests, VOEs, employee status changes, terminations, new hires, and any other payroll-related questions in a timely and constructive manner.
• Responds to corporate, owner, Human Resources, and the Administrative Services Manager in a professional and timely manner.

Personal Responsibility

• Adheres to Integrity's ethical standards and follows Integrity's policies and procedures at all times.
• Maintains regular, punctual attendance and arrives fully prepared to begin duties on time.
• Keeps up to date on business and job-related knowledge, pursuing continuous learning and self-development.
• Accepts responsibility for own performance and works effectively to remove performance barriers.

Other Duties

Sets specific performance management goals to directly benefit the portfolio being managed. Other duties as assigned by supervisor and/or executive management.

Qualifications

Skills: Knowledge of general accounting practices; proficient Excel and word processing skills; versed in various accounting software. Strong organizational skills and attention to detail; excellent oral and written communication; proficient problem-solving; ability to work well under pressure and use discretion while maintaining confidentiality.

Key Competencies

Payroll Administration, Accounting Knowledge, Accuracy, Attention to Detail, Communication, Problem Solving, Time Management, Confidentiality, Professionalism

Physical Requirements

Standing and walking or sitting alternatively depending on the specific needs of the day. Lifting and carrying of weights under 50 lbs.

Travel Requirements

Position does not generally travel on a daily basis; however, occasional trips to/from the bank or a property may be required.

Certificates Encouraged But Not Required:

Fundamental Payroll Certification (FPC), Certified Payroll Professional (CPP), Certified Payroll Specialist (CPS)

Compensation & Benefits

Competitive compensation, health benefits, ER paid life insurance, paid time off, retirement plan, professional development opportunities, and additional perks.