Payroll Administrator

Payroll & Finance Administrator

Location: Cairo, Egypt
Job Type: Full-Time
Working Arrangement: Office-Based Only (Korba)

We are looking for a highly organised, numerically confident and experienced Payroll & Finance Administrator to join our growing recruitment operation in Egypt.

You will work full-time from our new Egypt office alongside our recruitment team and will be responsible for supporting the day-to-day payroll, invoicing, credit control and finance administration of the business.

This is an important role requiring someone who is excellent with numbers, highly proficient in Excel and extremely accurate when handling financial information.

Key Responsibilities

• Collect, check and upload candidate timesheets each week.
• Process candidate hours and ensure timesheets are accurate before payroll deadlines.
• Prepare and issue candidate remittances.
• Prepare and raise client invoices accurately and on time.
• Upload invoices and supporting documentation onto client and finance portals.
• Maintain accurate records of invoices, payments and outstanding balances.
• Manage and regularly update the sales ledger.
• Carry out credit control and actively chase overdue client invoices.
• Monitor aged debtors and aged invoices, escalating overdue accounts where necessary.
• Reconcile incoming client payments against outstanding invoices.
• Identify missing, short or incorrectly allocated payments and investigate discrepancies.
• Maintain accurate Excel spreadsheets for payroll, invoicing, payments and outstanding debt.
• Work closely with our third-party finance company regarding invoices, funding, payments and account queries.
• Liaise with recruiters regarding candidate timesheets, hours, rates and client queries.
• Resolve payroll and invoice discrepancies quickly and accurately.
• Produce weekly finance, payroll, outstanding invoice and credit-control reports for management.
• Assist with other general payroll and finance administration as required.

What We're Looking For

The successful candidate must be:

• Excellent with numbers and financial data.
• Highly proficient in Microsoft Excel.
• Comfortable working with formulas, spreadsheets, large amounts of data and reconciliations.
• Extremely accurate with excellent attention to detail.
• Confident working with invoices, timesheets, remittances and payment records.
• Comfortable chasing clients professionally for overdue payments.
• Highly organised and able to work to strict weekly payroll and invoicing deadlines.
• Fluent in spoken and written English.
• Confident communicating with candidates, recruiters, clients and external finance companies.
• Able to identify discrepancies and investigate problems independently.
• Reliable, punctual and professional.
• Able to take ownership of their workload without constant supervision.

Experience

Previous experience in one or more of the following is highly desirable:

• Payroll
• Accounts Receivable
• Credit Control
• Finance Administration
• Sales Ledger
• Invoice Processing
• Recruitment Agency Payroll
• Accounting or Bookkeeping

Previous experience working with Excel and financial spreadsheets is essential.

Experience within a recruitment or staffing agency would be a strong advantage, but training on our specific systems and processes will be provided.

Important

This is NOT a remote or work-from-home position.

You will be required to work full-time from our Egypt office, alongside our recruitment team.

We are specifically looking for someone who is comfortable taking responsibility for the numbers. Accuracy is extremely important, as you will be dealing with candidate payments, client invoices and money owed to the business.

How to Apply

Please send us your CV along with a short voice note introducing yourself on whatsapp +447946083455, explaining:

• Your previous payroll or finance experience.
• Your experience using Excel.
• Whether you have experience with invoicing, credit control and reconciliations.
• Why you believe you would be suitable for the position.

Candidates with strong Excel, payroll, accounts receivable and credit-control experience will be prioritised.

Pay: E£20,000.00 per month

Work Location: In person