Payroll Administrator

Summary:

The SR. Payroll & HR Compliance Analyst a pivotal role in driving the company’s financial strategy, overseeing budgeting, forecasting, and analysis, and supporting key decision-making processes, particularly in relation to growth initiatives. This role is a strategic partner to the CFO and Controller and collaborates closely with the internal team to align financial objectives with overall business goals.  

 

What you will be doing:

• Oversee the end-to-end payroll process, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations.
• Maintain an in-depth understanding of payroll taxes and ensure accurate tax filings and payments.
• Address and resolve payroll-related issues and discrepancies in collaboration with internal and external stakeholders.
• Partner with Finance and Accounting teams for payroll reconciliation and reporting.
• Monitor and ensure compliance with wage and hour laws across multiple states, if applicable.
• Assist in managing leaves, including FMLA, ADA, and other statutory or company-provided leaves.
• Ensure compliance with all leave-related laws and regulations, providing guidance to employees and managers.
• Maintain accurate leave records and ensure proper payments during leave periods.
• Serve as a point of contact for employees and managers regarding leave policies, procedures, and compliance requirements.
• Manages the daily administration of benefit plans in the HRIS system, reconciles issues and frequently audits the benefit systems for accuracy to meet internal customer and financial goals.
• Manage employee data within the HRIS system, ensuring accuracy and compliance with company policies and regulations.
• Generate, analyze, and interpret HRIS and payroll reports to support business decisions and compliance efforts.
• Identify and implement opportunities for process improvements and automation within the HRIS system.
• Collaborate with IT and HRIS vendors to resolve system-related issues and enhance system functionality.
• Ensure compliance with all applicable payroll and HR regulations, including FMLA, ADA, ERISA, ACA, wage laws, and tax requirements.
• Conduct regular audits of payroll, leave management, and HRIS processes to ensure accuracy and compliance.
• Develop and maintain documentation for payroll, compliance, and leave procedures.
• Assist with internal and external audits, providing necessary documentation and addressing any findings.
• Provide training and guidance to junior staff on payroll, leave management, and compliance practices.
• Ensure the proper storage and retention of all payroll related records, according to appropriate law and company policy.
• Stay updated on changes to payroll and HR compliance regulations, implementing updates as needed.
• Oversee the maintenance of SOP documentation relative to all payroll processes and practices, including but not limited to payroll processing.
• Collaborate with cross-functional teams to support organizational goals and initiatives.
• Other duties as assigned

What you need:

Education: Bachelor’s degree in a related field. Certification in payroll or HR compliance is highly desirable. Experience: 5 years of experience in payroll, leave management, and HR compliance
**Knowledge/Experience/Skills:**Excellent decision-making, analytical, and problem-solving abilities.
Skilled in handling interactions with customers and employees with tact and professionalism.
Proficient in Microsoft Office applications, particularly Outlook, Word, and Excel.
Advanced knowledge of payroll taxes and compliance requirements.
Proficiency in HRIS systems and payroll software
Strong analytical skills and the ability to interpret and present complex data.
Excellent organizational and problem-solving skills with a keen attention to detail.
Strong communication and interpersonal skills to collaborate effectively across teams. 

Experience in a private equity-owned company is a plus  

 

Physical Activities / Requirements 

• Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together

• Able to hear average or normal conversations and receive ordinary information

• Able to communicate verbally where one must convey detailed or important instructions or ideas accurately, or quickly

• Movements frequently and regularly required using the wrists, hands, and/or fingers

• Average, ordinary visual acuity necessary to prepare or inspect documents or products, or operate computers and machinery

• Sedentary work; sitting most of the time.  Exerts up to 25 lbs. of force occasionally

• Working in a manufacturing setting with multiple stairs and inclines

• Sitting for long periods of time in performing work

• Duties will also require working in a warehousing setting with multiple stairs and inclines, requiring the ability to stand for long periods and walk long distances.

 

Wagner is proud to be an Equal Employment Opportunity employer.  Qualified applicants will receive consideration for employment without regard to race, color, gender, religion, sexual orientation, gender identity, national origin, disability, veteran, or other protected status.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Equal Opportunity Employer/Disability/Protected Veterans