Payroll Administrator

Position Summary

We are seeking a dependable and detail-oriented Office Assistant to support our administrative and accounting functions. This role will primarily focus on billing support/accounts payable functions,payroll support & processing, along with general office support duties (e.g., filling & data entry).

The ideal candidate will be organized, proactive, and comfortable working in a busy, paper-based environment that supports both our fabrication and field operations.

Key Responsibilities

• Assist with billing, data entry, filing, invoice matching, and record maintenance.
• Support payroll processing and time entry verification.
• Enter and manage transactions within Sage 300 Construction & Real Estate (CRE).
• Maintain and organize paper and digital files for accounting, purchasing, and job documentation.
• Support project managers and estimators with administrative tasks such as job setup, purchase order tracking, or billing documentation.
• Assist with reception duties — answering phones, greeting visitors, and routing calls or messages.
• Prepare correspondence, reports, and spreadsheets using Microsoft Office (Excel, Word, Outlook).
• Help ensure company records are accurate, complete, and properly filed.
• Perform other general office duties as needed to support operations.

Qualifications

Required:

• Strong organizational skills and attention to detail.
• Basic understanding of bookkeeping or accounting processes (AR/AP/Payroll).
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Ability to handle confidential information responsibly.
• Comfortable working in a paper-based workflow environment.
• Strong communication and interpersonal skills.

Preferred:

• Experience using Sage 300 CRE or similar ERP/accounting systems.
• Prior experience in a construction, fabrication, or industrial environment.
• Familiarity with union payroll processes or job-cost accounting.

Why Join Vidimos Inc.?

• Established, reputable company serving heavy industry for over 75 years.
• Competitive pay and benefits package.
• Union-affiliated, family-oriented work environment.
• Opportunity to grow professionally within a stable organization.
• Be part of a team that supports both shop and field operations critical to industrial clients across the Midwest.

Pay: $28.00 - $33.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Work Location: In person