Payroll Administrator

Payroll Aministrator (Single-Person Payroll Department)

Job Summary

We are seeking a detail-oriented and proactive Payroll Administrator to join our dynamic HR team. In this vital role, you will manage the end-to-end administration of payroll for the company, serving as the sole payroll specialist, ensuring accurate and timely compensation for all employees while maintaining compliance with relevant laws and regulations. Your expertise in payroll systems, accounting principles, and HRIS platforms will drive efficiency and accuracy across payroll operations.

This position offers an exciting opportunity to contribute to our company's financial integrity and employee satisfaction through meticulous payroll management. Additionally, this role will be the primary resource for all payroll-related inquiries.

Responsibilities

• Own full-cycle payroll processing for all employee types using systems such as Workday, ADP, Paychex, or UltiPro, ensuring adherence to company policies and legal requirements.
• Review and validate timecards, PTO, overtime, premiums, and differentials.
• Enter and audit payroll data including hires, terminations, and pay changes.
• Ensure accurate calculation of wages, taxes, garnishments, bonuses, and commissions.
• Maintain and update employee records within HRIS platforms, including employment status, wage changes, tax information, and benefits data.
• Reconcile payroll accounts regularly, perform journal entries, and ensure proper general ledger integration using accounting software like QuickBooks or PeopleSoft.
• Ensure compliance with employment and labor laws, tax regulations, and governmental reporting requirements related to payroll taxes and deductions.
• Support quarterly and year-end reporting including W-2 and 1099 preparation.
• Run payroll and labor cost reports.
• Handle sensitive confidential information with integrity while managing data entry tasks related to payroll processing and employee compensation.
• Collaborate with finance and HR teams to resolve payroll discrepancies, process adjustments, and prepare reports for audit purposes.
• Stay informed about updates in payroll legislation, tax law changes, and industry best practices to continuously improve payroll procedures.
• Provides employee support on questions, adjustments and all things related to payroll.

Requirements

• 5+ years of payroll experience; independent payroll management preferred.
• Proven experience in payroll management with strong knowledge of payroll systems such as Workday, ADP, or similar payroll processing systems.
• Strong knowledge of California payroll laws and compliance.
• Strong Excel and reporting skills.
• Excellent communication and customer service.
• Ability to work with ambiguity and be a self-starter.
• Solid understanding of corporate accounting principles including double-entry bookkeeping, account reconciliation, journal entries, and general ledger reconciliation.
• Familiarity with HRIS platforms and time & attendance systems used for tracking employee hours and leave management.
• Demonstrated ability to handle confidential information securely while managing multiple priorities efficiently.

Benefits/Perks

We offer growth potential for motivated individuals, competitive compensation, and a comprehensive benefits package, including:

• Medical, Dental, Vision
• 401(k) Retirement Plan
• Life Insurance
• Paid Vacation Time and Paid Holidays
• Opportunity for training and development

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person