Payroll Administrator

Location: Guelph, ON, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: LSD Business Support

Requisition ID: 3003

Department: LSD Human Resources

Position covered by the Collective Agreement with USW Local 4120

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.

Career Opportunities (sapsf.com)

General Purpose

The Laboratory Services Division (LSD) within the University of Guelph (U of G) is comprised of the Agriculture and Food Laboratory (AFL) and the Animal Health Laboratory (AHL). There are over 30 operational units at LSD, all with diverse and complex operational requirements. The Division provides analytical and diagnostic testing services to provincial and federal government ministries/agencies, private industry clients and other academic institutions, competing against private industry for business. LSD also operates under a robust Quality Management System (QMS) designed to meet the rigorous accreditation requirements.

The LSD HR team plays an important role in continually improving and delivering all HR and payroll services for the Division. Reporting to the Manager, Human Resources, LSD, the Payroll Administrator is responsible for providing a high level of customer service, ensuring employees are paid in a manner that is compliant, accurate, and timely. This includes ensuring accurate time and attendance reporting, applying payroll related legislation to a broad understanding of various employment scenarios, earnings types, processes, and procedures as well as the ability to apply professional expertise and judgment. The Payroll Administrator will also serve as a subject matter expert and play a key leadership role in the transition to the new Time and Scheduling system.

Duties and Responsibilities

• Processes and approves bi-weekly payrolls from beginning to end in coordination with the HR team, while adhering to strict deadlines.
• Defines payroll requirements in related system(s) in accordance with the University policies, collective agreements, and adherence to government legislation.
• Evaluates and supports the testing of configuration changes in the payroll system on an ongoing basis to ensure functionality achieves business requirements.
• Responsible for entering all employee lifecycle changes related to the employee including personal data, employment information, appointment entries, and pay components.
• Creates and updates employee appointment information including processing contract extensions, contract terminations, secondments, and general appointment data changes.
• Process direct hires through onboarding/crossboarding, add concurrent employment appointments and rehire legacy employees.
• Participates in audits and design and implement internal controls to meet audit requirements.
• Maintains data integrity by coordinating with the Central Payroll teams where it is necessary to have corrections made.

Requirements

• Three (3) years of post-secondary education in business, accounting, human resources, payroll or similar course of study.
• Three (3) years of progressive experience within a Human Resources or Payroll department is required.
• Experience with UKG and Time Tracking or other in-house payroll systems.
• Experience with recruitment and onboarding systems.
• Demonstrated experience applying collective agreement rules to all employees in each bargaining unit based on payroll requirements.
• Educate and train supervisors and employees on payroll processes and entering timesheet information into UKG on an ongoing basis; cooperate with other teams to ensure understanding of payroll requirements.
• Advanced knowledge of a wide variety of computer programs (Visio, Adobe Pro, Sharepoint, Photoshop, Excel and Outlook).
• Above average organizational, problem solving, critical thinking and synthesizing, interpersonal, communication and time management skills.

Employee Type: Regular

Position Number: 10928548

Classification: USW, Local 4120 Salary: Band 6

USW Local 4120 Wage Grid

• Tentative evaluation; subject to final review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 10/15/2026

Closing Date: 10/22/2026