Payroll Administrator (Maternity cover)

Overview

Absolute Pets is the leading pet care retailer in South Africa with over 200 stores nationwide. The Company caters to a high-end customer with premium products for pets ranging from pet food to health & wellness products and accessories. Absolute Pets  is looking for a Financial Accountant (Payroll Administrator) for a maternity cover until 31 May 2027.  The successful candidate will largely be providing support with the processing of payroll, with all duties included below:

Payroll

Responsible for the preparation and processing of the monthly payroll for approximately 800 employees which involves:

• Processing hours from rosters/clocking.
• Compiling the clocking issue report based on rosters and clocking issue tickets from Think Time, to reflect the hours worked and late comings.
• Preparing time register reports for all staff, reconciling short hours to leave reports and following up on discrepancies with their managers.
• To review clocking feedback and adjust hours accordingly.
• Multiple incentive workings.
• Record keeping of sundry deductions, garnishees, staff loans and advances.
• New hires and terminations processing – new hires clocking and backpay + leavers clocking and termination leave.
• Variance report compiled with adjustment tracker (Payroll Tracker updates) checked and sent for review by financial manager.
• Overtime checks. Ensuring that all overtime applications submitted are approved and then captured on the payroll system.
• Accurate capturing and processing of employee information. Maintenance of employee banking details. Staff movement tracking for reporting purposes.
• Manage all payroll related queries.
• Monthly reconciliation of all payroll related GL accounts.
• Preparing the staff turnover report.

Financial Reporting:

• Weekly Damaged & Expired Stock reporting
• Weekly Pet Spa Price Changes reporting
• Scorecards publishing
• Monthly Stock Transfer reporting
• Monthly Departmental Reporting checks

Financial Processing:

• Credit Cards
• Processing, reporting and reconciliation of all company credit card spend.
• Ordering, renewal and cancelling of credit cards.

Payroll Cashbook Processing

• Processing and reconciliation of the payroll bank account.

Other:

• Dealing with any company insurance claims.
• Finance admin and filing.
• Assisting as needed with other ad-hoc projects.