Payroll & Accounting Assistant

TITLE: Payroll & Accounting Assistant

LOCATION: Pensacola, FL

COMPANY: ESA South

– Job Description

· We are a growing Federal Construction Contractor seeking a detail-oriented Payroll Assistant to support payroll operations and employee record maintenance. This position assists with payroll processing, employee payroll records, reporting, and administrative functions while ensuring accuracy, confidentiality, and compliance with company policies and Federal Contracting requirements. Experience working with Davis-Bacon prevailing wage projects, certified payroll reporting, multi-state payroll processing, or Federal Government Contracting environments is preferred. Experience working with the Paylocity payroll system preferred.

Skills and Qualifications

· Strong attention to detail and organizational skills.

· Good mathematical and data entry skills.

· Effective verbal and written communication skills.

· Ability to work collaboratively within a team environment.

· Basic knowledge of payroll processes and payroll software systems.

· Proficiency in Microsoft Office, particularly Excel and Word.

· Ability to manage multiple tasks and meet deadlines.

· Strong customer service and problem-solving skills.

· Ability to handle confidential information with professionalism and discretion.

Duties and Responsibilities -Payroll & Accounting Processing Support

· Assist with entering and verifying employee payroll data.

· Review time sheets and payroll information for completeness and accuracy.

· Assist in preparing payroll reports for review prior to payroll processing.

· Support payroll processing activities and distribution of payroll information.

· Coordinate payroll-related updates with Human Resources and employees as directed.

· Maintain payroll calendars and assist with meeting payroll deadlines.

Employee Payroll Records

· Assist with new employee payroll setup and maintenance within payroll systems.

· Maintain accurate employee payroll records and confidential payroll files.

· Ensure payroll documentation is properly filed and retained according to company policies.

· Support Human Resources with employee personnel and payroll-related documentation.

Employee Communication

· Respond to routine employee payroll inquiries regarding pay, deductions, direct deposit, and payroll forms.

· Escalate complex payroll issues to the Payroll Specialist, Payroll Manager, or Controller as appropriate.

· Assist with distributing payroll-related communications and forms.

Benefits and Deduction Administration

· Assist with employee benefit deduction processing and record maintenance.

· Support the reconciliation of employee deductions and benefit enrollments.

· Maintain records related to health insurance, dental, vision, life insurance, AFLAC, and 401(k) programs.

Reporting and Auditing Support

· Assist in preparing payroll reports and supporting documentation.

· Assist with gathering payroll information for internal and external audits.

Work Location: In person